Job Description
| Role | Administrative Assistant 3 (IT) |
| Location | 3535 Colonnade Parkway, Birmingham, AL 35243 United States |
| Duration | 14+ Months (Possibilities of Extension) |
| Pay Rate | $20.00-$24.00/Hr. on W2 |
| Shift | 1st |
Job Description:
- Provide expert-level administrative support to the team, leveraging over 5 years of experience to ensure seamless operations and enhance organizational efficiency.
- Strong preference for Southern Company system experience and preference for experience in an administrative role supporting a corporate communications team.
- Independently manage calendars, schedules, and appointments for team members, optimizing time management and prioritizing critical tasks.
- Lead the coordination and organization of high-profile meetings, conferences, and events, including all logistics, agendas, and follow-up actions, with meticulous attention to detail.
- Prepare, edit, and review complex documents, reports, presentations, and correspondence, demonstrating an advanced level of proficiency in Microsoft Office Suite and other relevant software.
- Conduct in-depth research, gather, and analyze data, and compile comprehensive reports to support strategic decision-making and planning.
- Handle highly sensitive and confidential information with utmost discretion and professionalism, always maintaining a high level of confidentiality.
- Oversee expense tracking and reporting, ensuring accuracy and compliance with organizational policies.
- Act as a primary point of contact for internal and external stakeholders, providing exceptional communication and interpersonal support.
- Outstanding communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Support tracking and administering departmental projects, deadlines, and activities.
- 5-10 Years the Administrative Assistant will perform administrative and office support activities for multiple professionals, including managers, managing directors, and partners.
- The role will also include fielding telephone calls, receiving and directing visitors, filing, scanning, copying, and placing meal orders.
- Strong calendar management, making travel arrangements, using various software, including word processing spreadsheets, databases, and presentation software, reading, analyzing, and proofing documents, emails, presentations, etc. needs the ability to learn tasks quickly, pay attention to detail, and keep up with a fast-paced working environment.
- Ability to organize a daily workload by priorities must be able to meet deadlines in a fast-paced, rapidly changing environment.
- A proactive problem-solving approach is required, as well as strong decision-making abilities and professional level verbal and written communication skills.
Numbers & Facts
| Location | Birmingham, AL |
| Industry | Staffing/Employment Agencies |
| Salary | $24.10 Per Hour |
| Company Size | 2,000 to 2,499 employees |
| Year Founded | 2000 |
| Website | http://www.lancesoft.com/ |
About Company
We are a $125 Million, NMSDC-certified Minority & Woman owned Workforce Solutions Company headquartered in the DC metro area with presence across US with global presence - Canada, Mexico, India, UK, Malaysia, Indonasia, Hongkong, Singapore, UAE. We are specialized in providing Workforce Solutions, SOW project delivery, Engineering Solutions, Creative Services. We currently support 100+ Fortune companies globally and across multiple industry segments. We are currently supporting several massive programs across industry segment nationally/globally (Intel, Ally, AMD, QUALCOMM, Morgan Stanley, Kraft/ Mondelez, MNP, Amdocs, Dell, SanDisk, Medtronic, Becton Dickinson, GE, Lockheed Martin, UTC, L-3 Communications, Caterpillar, BMW, Mercedes Benz, National Grid, Dominion, Energy Future Holdings, PSEG, 3M, Fidelity, Aetna, Humana, Johnson & Johnson, Pfizer, Merck etc).
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, identity, national origin, disability, or protected veteran status.
Skills
- Administrative Skillsunmatched
- Alliance/Partner Managementunmatched
- Calendar Managementunmatched
- Communication Skillsunmatched
- Conferencesunmatched
- Corporate Communicationsunmatched
- Data Analysisunmatched
- Data Collectionunmatched
- Decision Supportunmatched
- Detail Orientedunmatched
- Establish Prioritiesunmatched
- Expense Reportsunmatched
- Expense Trackingunmatched
- Interpersonal Skillsunmatched
- Logisticsunmatched
- Maintain Complianceunmatched
- Microsoft Excelunmatched
- Microsoft Officeunmatched
- Microsoft Outlookunmatched
- Microsoft PowerPointunmatched
- Microsoft Wordunmatched
- Presentation Softwareunmatched
- Presentation/Verbal Skillsunmatched
- Problem Solving Skillsunmatched
- Proofreadingunmatched
- Schedule Developmentunmatched
- Spreadsheetsunmatched
- Time Managementunmatched
- Travel Planningunmatched
- Word Processingunmatched
- Writing Skillsunmatched
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