Administrative Assistant 3

Los Alamos National Laboratory

Los Alamos, NM

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JOB DETAILS

SKILLS

Administrative Skills, Business Solutions, Calendar Management, Customer Relations, Customer Support/Service, DOE-Q (Top Secret Restricted Data), Dental Insurance, Laboratory, Leadership, Logistics, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word, Operations Security (OPSEC), Organizational Skills, Problem Solving Skills, Procedure Development, Production Support, Purchasing/Procurement, Time Management, Tuition Fees, United States Citizen, Vision Plan

LOCATION

Los Alamos, NM

POSTED

Today

What You Will Do

This position is open for external candidates only to apply.

Join a Mission That Matters - Support National Security Through Exceptional Administrative Service!

Los Alamos National Laboratory (LANL) is seeking a highly organized and experienced Administrative Assistant to join our team supporting the PSS-DO Production Support Services Group. As a valued member of our professional administrative team, you will play a key role in enabling the success of a group dedicated to one of the nation's most critical missions. We are looking for a candidate who brings a customer-focused mindset, excellent judgment, and the ability to thrive in a fast-paced and dynamic environment. In this role, you will provide high-level administrative support, manage critical office functions, and serve as a vital liaison between internal and external stakeholders. This is an excellent opportunity to contribute your skills in a meaningful way while supporting the mission of national security.

#shiftwork

What You Need

Minimum Job Requirements: For full consideration, applicants must submit a comprehensive cover letter and resume that addresses the key requirements of the position below.

Education/Experience: Position requires a High School Diploma and 3 years related experience; or, an equivalent combination of education and experience directly related to the occupation.
- At this level, additional training, certification, and/or education may be desirable.

Administrative Support:
- Experience providing high-level administrative support in a busy office environment requiring knowledge of an extensive body of rules and specialized functions, such as travel, procurement, complex calendar management, and meeting scheduling/logistics.
Business Systems:
- Knowledge and experience with Microsoft Office, including the demonstrated ability to independently interpret data and information to produce advanced Word documents, Excel spreadsheets, and PowerPoint presentations.
Communication:
- Demonstrated ability to network effectively with other administrators and key contacts outside own area of expertise, both internal and external to the organization.
Personal Leadership:
- Demonstrated ability to calmly manage frequent interruptions and changing priorities, complete assignments without established procedures, and be available, dependable, and punctual.

Desired Qualifications:

Designated Procurement Representative Experience.
Experience making decisions and resolving problems both independently and as a team member, using judgment, creativity, flexibility and initiative to determine the approach or action to take in non-routine situations.
Demonstrated experience researching, analyzing, and resolving problems and issues both independently and as a team member.
Demonstrated ability to exercise tact, discretion, and use good judgment in dealing with confidential and sensitive matters.
Demonstrated ability to build effective working relationships and interact with all levels of management.
An active DOE Q-level clearance.

Work Location: The work location for this position is hybrid and is located in Los Alamos, New Mexico. Hybrid is defined as working partially onsite/partially offsite but within 2 hours ground commute of this location. All work locations are at the discretion of management and can change at any time with appropriate notice.

Work Schedule: This position may/will require 24/7 coverage, which could/will involve working a shift/weekend schedule. Employees may be eligible for the shift differential pay when assigned by their manager. Shift/weekend assignments are at the discretion of the manager.

Position Commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.

Note to Applicants: Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory.

Where You Will Work

Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:

PPO or High-Deductible medical insurance with the same large nationwide network
Dental and Vision insurance
Free basic life and disability insurance
Paid childbirth and parental leave
Award-winning 401(k) (6% matching plus 3.5% annually)
Learning opportunities and tuition assistance
Flexible schedules and time off (PTO and holidays)
Onsite gyms and wellness programs
Extensive relocation packages (outside a 50-mile radius)

Additional Details

Directive 206.2: Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.

Clearance: Q (Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad.

*Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.

New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.

Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by applicable federal, state and local laws and regulations.

The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call (505)-664-6947 opt. 3.

About the Company

Los Alamos National Laboratory

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