Administrative Assistant 3

Administrative Assistant 3

Salary

$2,387.00 - $4,089.00 Monthly

Location

Monroe, LA

Job Type

Classified

Job Number

222638

Department

University of LA - Monroe

Opening Date

06/24/2026

Closing Date

6/30/2026 11:59 PM Central

• Description
• Benefits
• Questions

About this Job

At the University of Louisiana Monroe, youre more than an employee; youre part of a vibrant campus community committed to growth, innovation, and student success. ULM offers a supportive work environment, competitive benefits, and opportunities for professional development, all in the heart of Northeast Louisiana. Whether youre advancing your career or just starting out, ULM is a place where your work truly matters.

This position is the primary administrative support to the leadership of the Speech-Language Pathology (SPLP) program. The administrative coordinator assists the program director in accreditation maintenance processes, performs recurring duties independently, and is given specific instructions for non-routine assignments as needed.

An Ideal candidate should possess the following competencies:

Accepting Direction: The ability to be open and willing to follow guidance or instructions.

Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.

Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.

Minimum Qualifications

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties:

• Provides follow-up for distributed reports, survey and other materials required by the KDSON director.
• Logs all incoming and outgoing documents related to responsibilities.
• Prepares materials needed for meetings, such as agendas, handouts, binders, etc.
• Coordinates and works closely with the Director to ensure that all information is forwarded to and received from faculty by required deadlines.
• Reports on submissions on all required reports and specially gathered data.
• Represents the Director & other Nursing Administrators through telephone and personal contacts in appropriate situations.
• Sends notifications of meetings to departments/faculty/staff through email for Director.
• Prepares supply orders for KDSON.
• Provides correct and accurate information to students, faculty and the public in a courteous manner in person or on the phone
• Assesses the urgency and importance of situations as they arise and takes appropriate action.
• In the Director's absence, works with the Associate Directors & faculty to ensure that student requests for action and information are finished in a timely manner.
• Coordinates special projects as assigned.
• Completes, processes and monitors payroll timesheets for KDSON student workers.
• Learns and effectively uses technology necessary in the efficient completion of duties.
• Recruits and trains student workers. Plans and assigns work effectively and assist when needed.
• Completes other job responsibilities and duties as assigned.

Position Specific Details:

Appointment Type: Probational

Work Location: Kitty Degree School of Nursing on the main campus of ULM

Work Schedule: University Hours are 7:30-5:00 (Monday through Thursday) and 7:30 t0 11:30 (Fridays)

How to Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:

Jenny Jones

jejones@ulm.edu

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave - Up to six weeks paid parental leave

More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave - State employees receive the following paid holidays each year:

• New Years Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veterans Day,
• Thanksgiving Day and Christmas Day.
• Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
• Teachers Retirement System of Louisiana (www.trsl.org),
• Louisiana School Employees Retirement System (www.lsers.net), among others

01

CE: Communicating Effectively - How well do you share information and ideas in ways that others can understand, relate to, and act on?

• I communicate unclearly, use poor tone, and ignore the audience.
• I share main ideas clearly and adapt to the audience when reminded.
• I communicate clearly, listen actively, and explain complex ideas well.
• I craft messages that connect, inspire, and drive action across audiences.

02

CE: Communicating Effectively - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

03

FC: Focusing on Customers - How well do you understand and meet the needs of internal or external customers?

• I struggle to understand customer needs, provide clear information, or resolve issues.
• I respond to customer needs with some support and build basic working relationships.
• I understand customer needs, communicate clearly, and deliver timely, reliable service.
• I anticipate customer needs, build trust, and deliver personalized, proactive service.

04

FC: Focusing on Customers - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

05

ADi: Accepting Direction - How well do you accept guidance, follow instructions, and adjust when given feedback?

• I resist direction, ignore feedback, and need reminders to complete tasks.
• I follow direction with reminders and often need clarification or support.
• I follow direction reliably, adjust to feedback, and complete tasks on time.
• I adapt quickly, follow through, and help others adjust as needed.

06

ADi: Accepting Direction - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

Required Question

Employer State of Louisiana

Address 1201 N 3rd St

Baton Rouge, Louisiana, 70802

Phone (866) 783-5462

Website http://agency.governmentjobs.com/louisiana/default.cfm