Administrative Assistant 4-6 Division

A VON G ROVE C HARTER S CHOOL I NSPIRE

PASSION

FOR

LIFELONG

LEARNING

ONE

STUDENT

AT

A

TIME Updated: September 2026 Administrative Assistant Lower School: 4th-6th Grade BASIC FUNCTIONS: The Administrative Assistant provides comprehensive administrative and secretarial support

to

the

Lower

School

Principal/Assistant

Principal

and

serves

as

a

key

resource

for

students,

parents,

faculty,

staff,

and

community

members.

This

position

is

responsible

for

coordinating

daily

office

operations,

maintaining

confidential

records,

managing

communications,

scheduling

activities

and

events,

and

supporting

the

effective

functioning

of

the

Lower

School.

The

Administrative

Assistant

contributes

to

a

positive,

organized,

and

professional

school

environment

while

ensuring

efficient

and

responsive

service

to

the

school

community. QUALIFICATIONS : 1.

High

school

diploma

or

equivalent

required;

associate's

or

bachelor's

degree

preferred.

2.

Previous

administrative,

secretarial,

or

office

management

experience,

preferably

in

an

educational

setting.

3.

Experience

managing

records,

preparing

reports,

and

maintaining

confidential

information

while

ensuring

accuracy,

organization,

and

compliance

with

office

procedures.

4.

Proficiency

in

Microsoft

Office

Suite

(Word,

Excel,

Outlook,

and

PowerPoint),

Google

Workspace

(Docs,

Sheets,

Slides,

and

Gmail),

PowerSchool,

and

similar

student

information

and

database

systems,

with

the

ability

to

quickly

learn

and

effectively

utilize

additional

school

management

platforms

and

office

technologies.

5.

Strong

customer

service

skills

with

the

ability

to

interact

effectively

and

professionally

with

students,

parents,

staff,

and

the

public.

6.

Ability

to

define

problems,

collect

and

analyze

data,

establish

facts,

draw

conclusions,

motivate

students,

and

maintain

accurate

records.

7.

Works

independently

with

minimal

supervision

and

collaborates

effectively

within

a

team.

8.

Accepts

responsibility

and

demonstrates

self-motivation.

9.

Exhibits

a

strong

work

ethic,

effective

time

management

and

the

ability

to

multitask

efficiently.

10.

Models

professional

and

ethical

standards

in

interactions

with

students,

parents,

colleagues,

and

the

community. REPORTS TO: 4th-6th Principal and Assistant Principal STATUS: Full-Time, 12-Month SCHEDULE: 7:15am-3:15pm, Monday-Friday CLASSIFICATION: Non-Exempt, Salaried LOCATION: State Road Campus - Lower School PERFORMANCE RESPONSIBILITIES: 1.

Lower

School

Specific

a.

Manages

the

purchase

order

process

for

the

4th-6th

Division,

including

data

entry,

tracking

expenditures,

and

verifying

order

fulfillment.

b.

Assists

with

AM

and

PM

bus

duty.

c.

Supports

the

planning

and

execution

of

the

Holiday

Show

by

coordinating

administrative

operations,

overseeing

ticketing

procedures,

and

providing

on-site

event

support

during

performances.

d.

Provides

on-site

support

to

students

and

staff

during

Camp

Saginaw

field

trip.

110

E AST

S TATE

R OAD

• W EST

G ROVE

• PA

19390

• 484-667-5000
• F AX :

484-667-4101

• www.agcharter.org

e.

Assists

in

the

planning,

coordination,

and

execution

of

school

events,

including

Meet

and

Greets,

Back-to-School

Nights,

parent-teacher

conferences,

field

trips,

and

special

programs,

while

providing

on-site

support

as

needed.

f.

Provide

daily

coverage

to

the

front

greeter's

desk

and

may

support

other

administrative

assistants

when

warranted.

2.

Planning

and

Preparation

a.

Anticipates

organizational

needs

and

proactively

identifies

and

resolves

problems.

b.

Remains

responsive

to

the

needs

of

students,

parents,

staff,

and

administration.

c.

Collaborates

effectively

with

families,

staff,

and

administration

to

provide

information

and

support

that

promotes

student

success.

3.

Environment

a.

Manages

daily

school

office

operations

and

performs

general

clerical

duties,

including

greeting

visitors,

answering

phones,

photocopying,

mailing,

processing

payments,

and

maintaining

files.

b.

Maintains

administrative

calendars

and

coordinates

meetings,

conferences,

professional

development

activities,

and

school

events.

c.

Prepares

agendas

and

coordinates

logistics

for

administrative,

committee,

and

leadership

meetings.

d.

Welcomes

parents

and

visitors,

provides

school

tours,

and

responds

to

routine

inquiries

from

students,

staff,

and

community

members.

4.

Responsibilities

a.

Facilitates

effective

communication

among

parents,

community

members,

teachers,

and

school

administrators.

b.

Prepares,

processes,

and

distributes

correspondence,

reports,

memoranda,

and

other

documents

accurately

and

in

a

timely

manner.

c.

Maintains

inventory

records

and

coordinates

ordering

of

school

supplies

and

equipment.

d.

Conducts

research,

compiles

data,

and

prepares

reports

and

presentations

as

requested

by

administration.

e.

Maintains

knowledge

of

school

policies

and

procedures

and

ensures

compliance

with

established

guidelines.

5.

Professionalism

and

Learning

a.

Demonstrates

professionalism,

a

positive

attitude,

and

a

strong

commitment

to

teamwork.

b.

Shares

a

commitment

to

the

mission,

goals,

and

objectives

of

AGCS,

and

serves

as

an

advocate

for

student

success.

c.

Responds

constructively

to

supervision

and

embraces

feedback,

change,

and

continuous

improvement.

d.

Maintains

strict

confidentiality

and

exercises

sound

judgment

when

handling

sensitive

information.

e.

Demonstrates

effective

time-management

skills

and

consistently

meets

deadlines.

f.

Performs

all

duties

with

integrity,

reliability,

accountability,

and

attention

to

detail.

6.

Fulfill

all

work

responsibilities

in

alignment

with

established

performance

goals

and

annual

evaluation

measures.

7.

Perform

other

responsibilities

as

assigned

by

the

Supervisor,

Principal,

or

Head

of

School. EQUIPMENT USED: Office equipment (computers, printers, copiers, scanners, fax machines), telephone systems

and

voicemail

platforms,

student

information

and

transportation

databases/software,

basic

office

supplies

(filing

systems,

mailroom

materials,

forms,

postage

equipment),

security

systems

(door

110

E AST

S TATE

R OAD

• W EST

G ROVE

• PA

19390

• 484-667-5000
• F AX :

484-667-4101

• www.agcharter.org

access controls, visitor sign-in systems), standard communication tools (email, intercom, scheduling platforms) PHYSICAL DEMANDS AND WORKING CONDITIONS: The physical demands described here are representative of those that must be met by an employee to successfully perform the

essential

functions

of

this

job.

Reasonable

accommodations

may

be

made

to

enable

individuals

with

disabilities

to

perform

the

essential

functions.

Primarily office-based setting within a school environment

Regularly required to sit, stand, walk, kneel, bend, reach, go up and down stairs, and move throughout

the

school

building

and

campus

during

the

workday.

Use of hands and fingers for writing, typing, operating technology, and handling materials.

Ability to hear, speak, and see clearly-including close, distance, and peripheral vision, depth perception,

and

the

ability

to

adjust

focus.

Ability to communicate effectively in person, by phone, and via electronic systems

Frequent interaction with students, families, staff, and visitors throughout the school day

Fast-paced work with frequent interruptions and shifting priorities

Responsibility for maintaining confidentiality, safety procedures, and secure office access at all times

Occasional lifting, carrying, and moving office supplies or materials (typically up to 25 lbs)

REQUIRED TRAVEL: Occasionally travels between Early Learning Center, State Road, and Business Office.

110

E AST

S TATE

R OAD

• W EST

G ROVE

• PA

19390

• 484-667-5000
• F AX :

484-667-4101

• www.agcharter.org