ADMINISTRATIVE ASSISTANT 4

ADMINISTRATIVE ASSISTANT 4

Salary

$2,732.00 - $4,682.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

26-016-SB-AASST4

Department

LDH-Capital Area Human Services District

Opening Date

06/11/2026

Closing Date

6/18/2026 11:59 PM Central

• Description
• Benefits
• Questions

About this Job

Why work for CAHS?

• Vision: CAHS excels at making lives better.
• Mission: To deliver caring and responsive services, leading to a better tomorrow.
• Philosophy: CAHS commits to the philosophy that all individuals are valuable members of the community. CAHS exists to help each person(s) served live productively in the location and environment of their choosing and abilities. CAHS staff work as a unified team to provide services and supports that help the person(s) served succeed in work, school, life, and other endeavors they pursue.

We are seeking an experienced, proactive, and detail-oriented Administrative Assistant to join our team. This position plays a vital role in supporting daily operations, coordinating administrative processes, managing schedules, and preparing reports to ensure efficiency and productivity across School-Based Services and the agency.

As a key member of our team, you will help create a welcoming, supportive, and professional environment for clients, families, staff, and community partners. The ideal candidate is highly organized, motivated, and customer-service oriented, with the ability to manage multiple priorities while maintaining accuracy, confidentiality, and professionalism.

If you thrive in a fast-paced environment, enjoy helping others, and are passionate about making a positive impact in the community, we encourage you to apply.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

Accepting Direction: Follows direction reliably, adjusts to feedback, and completes tasks on time.

Communicating Effectively: Communicates clearly, listens actively, and explains complex ideas well.

Demonstrating Accountability: Owns results, meets standards, and responds to feedback professionally.

Building and Supporting Teams: Works well with others, contributes consistently, and supports the team.

Minimum Qualifications

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties:

• Prepare contracts for school-based personnel, obtain required signatures, and monitor contracts throughout the approval process to ensure timely completion.
• Assist with purchasing activities by preparing requisitions for supplies, equipment, and program materials.
• Maintain inventory records, monitor supply levels, and anticipate monthly needs while supporting budget goals.
• Coordinate data collection and tabulation activities and assist in preparing reports, summaries, and other administrative documents.
• Design and maintain forms and record-keeping systems that promote efficient operations and accurate data management.
• Prepare agreements and supporting documentation for partnerships with local school systems.
• Support outreach and marketing efforts by coordinating meeting schedules, preparing brochures and handouts, and assisting with special events and presentations.
• Maintain organized files and records while ensuring confidentiality and accuracy.
• Provide general administrative support to program staff and leadership, contributing to a positive and collaborative work environment.

Position-Specific Details:

Appointment Type: Probational or Job Appointment.

Location: Capital Area Human Services Districts School-Based Division (SB).

Work Schedule: 8 hours per day, Monday - Friday.

Compensation: The actual starting salary depends on the education and experience of the selected applicant.

Note regarding the advertised pay range: The advertised maximum amount listed is the maximum salary a person can make while in this title/level over their career and not the maximum amount we are allowed to pay a new hire.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education).
• Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy, contact:

Thrinacia.Jenkins2@la.gov

Capital Area Human Services District

12301 Coursey Blvd

Baton Rouge, LA 70816

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave - Up to six weeks paid parental leave

More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave - State employees receive the following paid holidays each year:

• New Years Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veterans Day,
• Thanksgiving Day and Christmas Day.
• Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
• Teachers Retirement System of Louisiana (www.trsl.org),
• Louisiana School Employees Retirement System (www.lsers.net), among others

01

BST: Building and Supporting Teams - How well do you work with others to achieve shared goals and contribute to a positive team environment?

• I avoid teamwork, create conflict, or don't contribute.
• I contribute to team efforts with encouragement and guidance.
• I work well with others, contribute consistently, and support the team.
• I unite teams, build trust, and help others work through conflict.

02

BST: Building and Supporting Teams - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

03

CE: Communicating Effectively - How well do you share information and ideas in ways that others can understand, relate to, and act on?

• I communicate unclearly, use poor tone, and ignore the audience.
• I share main ideas clearly and adapt to the audience when reminded.
• I communicate clearly, listen actively, and explain complex ideas well.
• I craft messages that connect, inspire, and drive action across audiences.

04

CE: Communicating Effectively - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

05

DA: Demonstrating Accountability - How well do you take responsibility for your actions, results, and performance?

• I avoid responsibility, deliver poor work, and resist feedback.
• I take ownership when prompted and meet basic expectations.
• I own results, meet standards, and respond to feedback professionally.
• I drive high performance, prevent issues, and model accountability.

06

DA: Demonstrating Accountability - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

07

ADi: Accepting Direction - How well do you accept guidance, follow instructions, and adjust when given feedback?

• I resist direction, ignore feedback, and need reminders to complete tasks.
• I follow direction with reminders and often need clarification or support.
• I follow direction reliably, adjust to feedback, and complete tasks on time.
• I adapt quickly, follow through, and help others adjust as needed.

08

ADi: Accepting Direction - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

Required Question

Employer State of Louisiana

Address 1201 N 3rd St

Baton Rouge, Louisiana, 70802

Phone (866) 783-5462

Website http://agency.governmentjobs.com/louisiana/default.cfm