Administrative Assistant 4

Los Alamos National Laboratory

Los Alamos, NM

Apply

JOB DETAILS

SKILLS

Administrative Policies, Administrative Skills, Advertising Operations, Business Solutions, Collaboration Software, Communication Skills, Customer Relations, Customer Support/Service, Dental Insurance, Detail Oriented, Editing, Establish Priorities, Follow Through, Government Regulations, Green Business, High School Diploma, Laboratory, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Visio, Microsoft Word, Multitasking, Office Management, Operations Management, Operations Security (OPSEC), Oracle, People Management, Presentation/Verbal Skills, Problem Solving Skills, Proofreading, Purchasing/Procurement, Team Lead/Manager, Time Management, Travel Policy, Tuition Fees, Virtualization Software, Vision Plan, Writing Skills

LOCATION

Los Alamos, NM

POSTED

Today

This position is open for external candidates only to apply.

What You Will Do

The Mission Application Services (ADS-MAS) Group within the Application and Data Services Division (AD-DO) is seeking a staff and customer-focused Administrative Assistant to provide high-level administrative support for the highly varied and dynamic activities for the Mission Application Services Group. This position requires initiative, professionalism, discretion, and flexibility. The selected candidate will need to be an excellent problem solver, anticipate challenges or obstacles and tactfully resolve them with minimal supervision. This position works collaboratively with students, staff, group members and with the rest of the Application and Data Services team. This position will report to the ADS-MAS Group Leader and the ADS Staff Operations Manager.

What You Need

Minimum Job Requirements:

Communication and Collaboration

Demonstrated excellent verbal and written communication skills, including proofreading, editing, grammar, spelling, punctuation, accuracy, and attention to detail. Outstanding customer service skills. Experience and demonstrated ability to build effective working relationships and interact with all levels of internal and external personnel in a professional and courteous manner.

Critical Thinking and Problem Solving

Demonstrated experience identifying, analyzing and solving problems, making connections and proposing, implementing and following through on solutions. Proven track record of taking initiative, working with autonomy and anticipating the administrative needs of an organization.

Organization and Time Management

Demonstrated ability to organize, prioritize and follow-through to completion on multiple tasks, often under strict deadlines, with frequent interruptions, and changing priorities in a dynamic and fluid working environment. Ability to coordinate logistics, scheduling and announcement of meetings and conferences. Experience working with sensitive, personnel related information. Demonstrated record of dependability, availability, attendance, and punctuality.

Technical Competency

Experience, and demonstrated competency with administrative services and activities, including general office management. Knowledge of and experience in the use of standard office software, such as Microsoft Office Suite Applications including Visio, Word, Excel, and PowerPoint. Advanced knowledge and experience with common teleworking and virtual collaboration software like MS Teams, Google Drive, etc. High proficiency in the preparation and formatting of correspondence, reports, and presentations.

Education/Experience: Position requires a High School Diploma and 5 years related experience; or an equivalent combination of education and experience directly related to the occupation. At this level, additional training, certification, and/or education may be desirable.

Desired Qualifications:

LANL-specific knowledge

Knowledge of Laboratory policies regarding travel, procurement and time and labor. Experience working with Laboratory wide business systems such as Concur, Outlook, iProcurement, Oracle Time and Labor. Knowledge of the Laboratory's organizational structure and administrative policies, practices, and procedures or other governmental regulations and environmental practices related to administrative processes. Prior experience with performing routine purchases for an organization.

Work Location: The work location for this position is hybrid and is located in Los Alamos, NM. Hybrid is defined as working partially onsite/partially offsite but within 2 hours ground commute of this location. All work locations are at the discretion of management and can change at any time with appropriate notice.

Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 Year.

Note to Applicants:

This position will be required to report onsite on a rotating basis (approximately 4 times per month) to provide in-person staffing support to ALDBUS's Teleworking drop-in spaces.
In addition to a resume, please provide a brief cover letter addressing your qualifications for the skills listed for this position.

Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory.

Where You Will Work

Position Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:

§ PPO or High Deductible medical insurance with the same large nationwide network

§ Dental and vision insurance

§ Free basic life and disability insurance

§ Paid childbirth and parental leave

§ Award-winning 401(k) (6% matching plus 3.5% annually)

§ Learning opportunities and tuition assistance

§ Flexible schedules and time off (PTO and holidays)

§ Onsite gyms and wellness programs

§ Extensive relocation packages (outside a 50 mile radius)

Additional Details

Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.

No Clearance: Position does not require a security clearance. Selected candidates will be subject to drug testing and other pre-employment background checks.

New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.

Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.

Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call (505)-664-6947.

About the Company

Los Alamos National Laboratory

Resume Resources

Free Resume Templates Free Resume Builder