Administrative Assistant 4_Non-Cleared

Robert Half

Everett, WA

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JOB DETAILS

SKILLS

Accounting, Administrative Skills, Calendar Management, Communication Skills, Conference Management, Customer Relations, Customer Support/Service, Data Entry, Detail Oriented, Disability Insurance, Documentation, Finance, Food Services, Internet Application, Interpersonal Skills, Leadership, Legal Support Skills, Life Insurance, Marketing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Multitasking, Organizational Skills, Wireless Communications

LOCATION

Everett, WA

POSTED

2 days ago

Description We are looking for an experienced and dependable Administrative Assistant to serve as the first point of contact for a busy site in Everett, Washington. This Long-term Contract position is ideal for someone who enjoys working with people, stays organized in a fast-paced setting, and can manage front-desk operations with professionalism each day. The role combines receptionist support, visitor coordination, conference room scheduling, and general administrative assistance while working fully on site. Responsibilities: - Welcome guests, contractors, and other visitors, confirm their arrival with internal contacts, and help ensure a smooth check-in experience. - Coordinate visitor documentation, guest wireless access, and badge processing in alignment with site security and trade-related procedures. - Work closely with site security leadership to prepare access credentials for new employees and maintain appropriate entry permissions. - Schedule meeting spaces, organize room readiness, and arrange food service for meetings or events when needed. - Receive incoming mail and deliveries, sort items accurately, and notify team members when materials are ready for pickup. - Complete day-to-day administrative support tasks such as filing, data entry, copying, and scanning reception-related records. - Use Microsoft Office applications and web-based tools to manage communications, calendars, records, and operational tasks. - Support on-site reception coverage throughout the workweek and assist with additional duties as business needs require, including approved overtime when necessary. Requirements - High school diploma or an equivalent combination of education and training. - At least 6-7 years of experience in reception, front-desk, or general administrative support roles. - Must be eligible to work in the U.S. - Strong working knowledge of Microsoft Outlook, Excel, and Zoom. - Proven ability to communicate effectively with visitors, employees, and contractors in a customer-facing environment. - Comfortable working on site every day, Monday through Friday. - Solid organizational skills with the ability to handle mail, records, scheduling, and multiple priorities accurately. - Detail-oriented, efficient, and outgoing approach with a strong work ethic and dependable attendance. TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

About the Company

Robert Half

INDUSTRY

Other/Not Classified

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