FRAUD ALERT: Please note that DSV will never request a chat interview or solicit funds from applicants or employees through its interviewing and hiring process. We do not require any form of payment and will not ask for personal financial information, such as credit card or bank account number. Our recruiters have an @dsv.com or @us.dsv.com email address. If you question the legitimacy of any DSV job posting, please reach out to HR@us.dsv.com.
DSV - Global transport and logistics
In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the worlds 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at www.dsv.com
Location: USA - Ridgeway, 220 Fontaine Dr., Bldg 2
Division: Solutions
Job Posting Title: Administrative Assistant-Accounting - 108692
Time Type: Full Time
POSITION SUMMARY
Support local management in recording financial details for the site, including maintaining financial records, submitting invoices for payment for AP and accurately billing clients for services rendered. The Accounting Assistant provides support to management personnel by effectively managing his/her schedule and performing a wide variety of responsible, complex and confidential administrative and analytical and research duties. As part of the DSV team, Associates are expected to meet company objectives in the areas of performance, safety, and quality. Associates are also expected to comply with all corporate and site-specific policies.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Provides support in addressing issues of a financial nature and provides all relevant information to meet internal demands. This support may include, but is not limited to, any of the following:
• Reporting and control • Income management • Financial reporting • Debt management
Work closely with the Supervisor, Advanced Financial Analyst and Financial Analyst to ensure smooth operation of all finance/accounting matters
Match invoices to statements and purchase orders to invoices
Ensure swift payment of invoices
Collect and confirm accuracy of all charges and expenses for a file to be billed
Proactively identify and resolve billing related issues
Input accounting data into the accounting system with speed and accuracy
Order and maintain inventory of office and warehouse supplies
Provide support in the production of financial statements and applications, preparation of spreadsheets, reports and correspondence as required
Plan, organize and manage own workload to ensure your contribution to the companys monthly financial reporting process is achieved in a timely and accurate manner
Provide administrative and financial support to the management staff
Handle sensitive and confidential information in a professional, mature, discreet and secure manner
Create and disseminate various financial reports
Manage Accounts Payable process: coordinate purchasing and tracking of vendor invoices through the system and track associated revenue accruals
Financial: Month-end close responsibilities: journal entries, corporate submissions, expense management, budgetary support for cost centers and ad hoc analysis
Prepare month-end journal entries - focused on cost accruals
Effectively communicate with employees, customers, suppliers & others on behalf of site management
Respond to finance related queries
Work with staff on mitigating chargebacks
Any other duties that may be deemed appropriate to this role
OTHER DUTIES
Publish periodic financial reports, including but not limited to: accounts payable, freight and consumable metrics, to provide department owners and leadership visibility to financial results
May be expected to cross train in other administrative staff functions to support the site and contribute to associate development
Performs other duties as required
Work overtime as dictated by business whether mandatory or voluntary
SUPERVISORY RESPONSIBILITIES
None
MINIMUM REQUIRED QUALIFICATIONS
Education and/or Experience
High School Diploma or General Education Degree (GED)
2 years' experience as an Accounting Assistant
1 year experience in Accounts Receivable/Accounts Payable
Basic understanding of accounting processes and procedures
SKILLS AND ABILITIES
Computer Skills
Proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint)
Language Skills
English (reading, writing, verbal)
Mathematical Skills
Basic Math and Strong analytical skill set
Other Skills
Effective communication skills
Capable of multitasking and performing general administrative skills
Strong business writing skills needed
High attention to detail
Understanding of accounting processes and procedures
PREFERRED QUALIFICATIONS
College degree in related field
2-3 years' experience in accounting/bookkeeping/finance
Self-motivated and enthusiastic
Able to work effectively with minimal management guidance/supervision
Good communication and listening skills
Great organizational skills used in planning own work
Good analytical ability
Good problem-solving ability
Able to work under pressure and meet targets and deadlines
Able to work in a busy office environment that often demands high levels of concentration
Able to respond effectively to changing priorities
Awareness of the provisions of the Data Protection Act and be able to apply these within the organization
Available to work and able to manage high volume workload, especially during month-end close period
PHYSICAL DEMANDS
Occasionally Handling/Fingering, Sitting
Frequently Bending
Constantly Walking and Standing
Ability to Lift/Carry and Push/Pull 21-50 pounds
Reach above shoulder, reach outward, squat, or kneel
Other Physical Requirements:
WORK ENVIRONMENT
While performing the duties of this job, the employee rarely is exposed to fumes or airborne particles, toxic or caustic chemicals.
The noise level in the work environment is usually low to moderate.
DSV is an equal employment opportunity employer.
Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law.
If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at hr@us.dsv.com.
If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration.
DSV reserves the right to defer or close a vacancy at any time.
DSV - Global transport and logistics
Working at DSV means playing in a different league. As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let's grow together as we continue to innovate, digitalise and build on our achievements.
With close to 150,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers' needs and help them achieve their goals.
We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.
At DSV, performance is in our DNA. We don't just work - we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action.
We value inclusivity, embrace different cultures and respect the dignity and rights of every individual.
If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company - this is the place to be. Start here. Go anywhere
Visit dsv.com and follow us on LinkedIn and Facebook.