Administrative Assistant - Acquisitions

Overview:

Prime Group Holdings, LLC, a vertically-integrated private equity real estate firm specializing in self storage and other alternative real estate asset classes.

 

With $6.7 billion in assets under management, Prime Group is among the largest private owners and operators of self-storage properties globally, with a portfolio of 320+ self-storage assets across 28 U.S. states, three Canadian provinces, and the U.S. Virgin Islands, totaling 24+ million rentable square feet. The firm manages three flagship funds on behalf of a global investor base, including Prime Storage Fund III, the largest self-storage dedicated fund ever raised.

 

Headquartered in Saratoga Springs, NY, Prime Group employs 700+ professionals and maintains a regional office in Jupiter, FL and Manhattan, NY along with investment originations offices in Denver, CO; Hackensack, NJ; Yorktown, VA; and Calgary, Alberta. The firm’s 21-person senior leadership team is supported by specialized teams across sourcing and acquisitions, asset and portfolio management, compliance and legal, property management, information technology, transactions and financing, marketing, accounting, training, and other core functions.

 

Prime Group’s performance is rooted in a culture of respect, teamwork, ethical business practices, accountability, and persistence. The firm places significant value on the relationships it has built with customers, employees, investors, and stakeholders. PitchBook has recognized Prime Group as one of the top 10 real estate value-add fund managers in its 2023 Global Manager Performance Score League Tables.

Responsibilities:

• Compile, organize, and maintain project files and documentation.
• Request, collect, and follow up on outstanding documents and information from internal and external stakeholders.
• Participate in meetings by taking detailed notes, documenting action items, and assisting with follow-up tasks.
• Review documentation for accuracy, completeness, and proper organization.
• Maintain and improve the company's digital filing systems and document management processes.
• Track project milestones, timelines, and status updates to ensure deadlines are met.
• Maintain spreadsheets, databases, and reporting tools while providing regular updates to team members.
• Serve as a communication liaison between corporate departments, field teams, and other stakeholders to support seamless project execution.
• Coordinate scheduling for site visits, inspections, meetings, and other project-related activities.
• Assist with administrative and operational tasks to support department objectives.

Qualifications:

• Associate's degree or higher required.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities in a deadline-driven environment.
• Process-oriented mindset with strong problem-solving abilities.
• Ability to handle confidential and sensitive information with discretion.
• Collaborative team player who can also work independently with minimal supervision.
• Strong interpersonal and communication skills with the ability to work effectively across all levels of an organization.
• Proficiency in Microsoft Office Suite and experience with web-based applications and databases.
• Dependable, accountable, and able to follow established procedures while taking ownership of assigned responsibilities.

Benefits:

• Comprehensive benefits package, including medical, dental, vision, life, short-term disability, and long-term disability insurance.
• Paid vacation, paid sick leave, and paid holidays.
• Monday – Friday, 8am-5pm.

Equal Opportunity Employer Statement

Prime Group Holdings is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.

 

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Pay Range: USD $23.00 - USD $25.00 /Hr.