Cobble Hill is seeking a friendly, organized, and detail-oriented Administrative Assistant to support both our Admissions and Medical Records departments in a full-time, dual-role position. This is an excellent opportunity for someone with strong administrative and customer service skills who enjoys variety and thrives in a fast-paced healthcare environment.
Position Details
- Position: Full-Time Administrative Assistant (Admissions & Medical Records)
- Schedule: Full-Time
- 3 days per week: Medical Records
- 2 days per week: Admissions
- Location: Brooklyn, NY
- Salary: $50,000 to $60,000 annually, based on experience
Responsibilities
Medical Records (3 Days per Week)
- Maintain accurate and confidential resident medical records.
- Process requests for medical records in accordance with HIPAA regulations.
- File, scan, and organize resident documentation.
- Assist with chart audits and ensure records are complete and compliant.
- Communicate with clinical staff regarding documentation needs.
Admissions (2 Days per Week)
- Assist the Admissions team with daily administrative and clerical tasks.
- Answer phone calls and greet visitors in a professional and welcoming manner.
- Help coordinate admissions paperwork and resident documentation.
- Communicate with hospitals, referral sources, residents, and families.
- Provide exceptional customer service throughout the admissions process.
- Assist with scheduling, data entry, filing, and other office duties as needed.
Qualifications
- Previous administrative experience required; nursing home or healthcare experience required.
- Experience with medical records or admissions in a healthcare setting is a plus.
- Strong customer service and communication skills.
- Knowledge of medical terminology and HIPAA regulations is preferred.
- Excellent organizational and multitasking abilities.
- Proficient in Microsoft Office and basic computer systems.
- Ability to work independently while collaborating effectively with multiple departments.
Why Join Our Team?
Become part of a compassionate and dedicated team committed to delivering exceptional care and outstanding service to our residents and their families. In this unique dual-role position, you'll play an important part in both welcoming new residents and ensuring the integrity of their medical records, making a meaningful impact every day.