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Administrative Assistant - Advanced

Iconma

Austin, TX

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JOB DETAILS
SALARY
$44.05–$49.05 Per Hour
SKILLS
Administrative Skills, Artificial Intelligence (AI), Calendar Management, Change Management, Communication Skills, Corporate Policies, Detail Oriented, Executive Assistant Skills , Executive Relationships, Expense Reports, Expense Tracking, Health Plan, Interpersonal Skills, Leadership, Logistics, Maintain Compliance, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Product Family, Microsoft Word, Multitasking, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Productivity Management, Team Player, Time Management, Willing to Travel, Writing Skills
LOCATION
Austin, TX
POSTED
1 day ago
Our client, a Energy Services company, is looking for a Administrative Assistant – Advanced for their Austin, TX location.
 
Responsibilities:
  • We are seeking an experienced and highly organized Administrative Assistant to support senior leadership in a complex, fast paced global environment.
  • This role requires strong communication and interpersonal skills, the ability to manage constant change, and a high level of efficiency and professionalism.
  • The Administrative Assistant will also serve as a backup to another Executive Assistant, ensuring seamless continuity of support.
  • This position requires regular on site presence.
  • Provide high level administrative support to leaders within a complex, global organization.
  • Manage complex and frequently changing calendars across multiple time zones, balancing competing priorities with accuracy and professionalism.
  • Anticipate shifting business needs and proactively adjust schedules, meetings, and logistics in real time.
  • Serve as a backup to an Executive Assistant, stepping in seamlessly during absences or periods of high demand.
  • Coordinate meetings, prepare agendas and materials, and communicate follow ups to ensure alignment and completion of action items.
  • Arrange domestic and international travel, including itineraries, accommodations, and related logistics.
  • Prepare, submit, and track executive expense reports in a timely and accurate manner, ensuring compliance with company policies and resolving discrepancies as needed.
  • Act as a trusted point of contact, handling sensitive and confidential information with discretion.
  • Build and maintain strong working relationships with executives, stakeholders, and administrative partners across regions and functions.
  • Support internal communications, special projects, and ad hoc requests as needed.
 
Requirements:
  • Proven experience as an Administrative Assistant or Executive Assistant in a fast paced, complex global or matrixed environment.
  • Ability and willingness to work on site to provide in person administrative and executive support.
  • Excellent written and verbal communication skills.
  • Strong interpersonal skills with the ability to collaborate effectively and navigate diverse working styles.
  • Demonstrated ability to manage constant change, time sensitive priorities, and competing demands with composure.
  • Highly efficient, detail oriented, and able to multitask without sacrificing accuracy or quality.
  • Strong organizational, time management, and problem solving skills.
  • Ability to work independently while exercising sound judgment and discretion.
  • Advanced proficiency in Microsoft Office tools, including Outlook, Teams, Word, Excel, PowerPoint, and Microsoft Copilot; experience leveraging Copilot or other AI enabled productivity tools to improve efficiency is preferred.
 
Why Should You Apply?

About the Company

I

Iconma

ICONMA is a global information consulting management firm providing Professional Staffing Services and Project-Based Solutions for organizations in a broad range of industries.

  • Corporate Headquarters in Troy, Michigan; 20+ locations worldwide.
  • Certified Woman-Owned Business Enterprise (WBE); certified by Women’s Business Enterprise National Council, National Women Business Owners Corporation (NWBOC); and California Public Utilities Commission (CPUC).
  • Founded in 2000
  • 2000+ Employees

The company was founded on the principle that success is derived from delivering high quality service and resources in the most responsive, flexible, and innovative way. ICONMA invests in people and resources with a single goal: To provide our customers with the highest quality service in the most responsive manner. Through its network of offices, ICONMA provides the resources to help clients maintain their competitive advantage.

COMPANY SIZE
2,000 to 2,499 employees
INDUSTRY
Management Consulting Services
EMPLOYEE BENEFITS
401K, Employee Referral Program, Life Insurance
FOUNDED
2000
WEBSITE
https://www.iconma.com/

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