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Administrative Assistant – Advanced

Iconma

Austin, TX

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JOB DETAILS
SALARY
$40.28–$45.28 Per Hour
SKILLS
Administrative Skills, Business Processes, Business Support, Cadence, Detail Oriented, Editing, Establish Priorities, Executive Assistant Skills , Finance, Groundskeeping, Health Plan, Leadership, Logistics, Mail Processing, Materials Engineering, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft SharePoint, On Site Support, Operational Audit, Operational Support, Operations Management, Organizational Skills, Presentation/Verbal Skills, Semiconductor Manufacturing, Systems Maintenance, Team Player, Technical Support, Time Management
LOCATION
Austin, TX
POSTED
Today
Our Client, a Material Engineering company, is looking for an Administrative Assistant – Advanced for their Austin, TX/Remote location.
 
Responsibilities:
  • Executive Administrative Support
  • Provide daytoday administrative support to the VP of US Field Service Operations and Executive Account Lead
  • Manage a complex executive calendars, including meeting scheduling, prioritization, and coordination across multiple time zones
  • Coordinate agendas, materials, and logistics for leadership meetings and reviews
  • Manage correspondence, requests, and information flow, escalating issues as appropriate
  • Operational & Business Support
  • Support preparation and organization of:
  • Staff meetings and leadership forums
  • Quarterly business reviews (QBRs)
  • Operational reviews and management updates
  • Assist with the creation, editing, and formatting of presentations, reports, and briefing materials
  • Track action items, followups, and deliverables from meetings
  • Communications & Coordination
  • Serve as a liaison between the VP and:
  • Field Service leaders and regional managers
  • Customer Engineering, Operations, HR, Finance, and Facilities teams
  • Distribute communications and ensure timely followup on administrative requests
  • Maintain organized filing systems for documents, presentations, and records
  • Field Service & Site Interaction
  • Coordinate administrative needs related to field service operations and customer site activities
  • Support communication related to customer visits, operational updates, and leadership travel
  • Maintain awareness of field service organization structures, schedules, and operational cadence
  • Confidentiality & Professional Support
  • Handle sensitive business, employee, and customer information with discretion
  • Represent the VP and the Field Service organization with professionalism and sound judgment
  • Build effective working relationships with senior leaders and administrative partners
 
Requirements:
  • Associate’s or Bachelor’s degree preferred, or equivalent professional experience
  • 4+ years of experience in an executive administrative or senior administrative support role
  • Experience supporting senior leaders in complex, fastpaced organizations
  • Strong proficiency in Microsoft 365 (Outlook, PowerPoint, Excel, Teams, SharePoint)
  • Preferred
  • Experience supporting field service, manufacturing, semiconductor, or customerfacing technical organizations
  • Experience coordinating across multiple sites or geographically distributed teams
  • Familiarity with operational or business review processes
  • Key Competencies
  • Strong organizational and timemanagement skills
  • Attention to detail and followthrough
  • Effective written and verbal communication
  • Ability to manage competing priorities and shifting schedules
  • High level of discretion, professionalism, and reliability
  • Serviceoriented, collaborative mindset
 
Why Should You Apply?  

About the Company

I

Iconma

ICONMA is a global information consulting management firm providing Professional Staffing Services and Project-Based Solutions for organizations in a broad range of industries.

  • Corporate Headquarters in Troy, Michigan; 20+ locations worldwide.
  • Certified Woman-Owned Business Enterprise (WBE); certified by Women’s Business Enterprise National Council, National Women Business Owners Corporation (NWBOC); and California Public Utilities Commission (CPUC).
  • Founded in 2000
  • 2000+ Employees

The company was founded on the principle that success is derived from delivering high quality service and resources in the most responsive, flexible, and innovative way. ICONMA invests in people and resources with a single goal: To provide our customers with the highest quality service in the most responsive manner. Through its network of offices, ICONMA provides the resources to help clients maintain their competitive advantage.

COMPANY SIZE
2,000 to 2,499 employees
INDUSTRY
Management Consulting Services
EMPLOYEE BENEFITS
401K, Employee Referral Program, Life Insurance
FOUNDED
2000
WEBSITE
https://www.iconma.com/

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