Administrative Assistant, AIML

Apples Artificial Intelligence & Machine Learning (AIML) Admin Team is looking for an Administrative Assistant to support our leaders and teams. You will be part of a centralized administrative environment working to meet the growing demands of the business. The ideal candidate will take a proactive approach to administrative duties with the ability to work both independently and collaboratively on a wide range of confidential and time-sensitive assignments. We seek a passionate and ambitious teammate whos well-organized, able to effectively multi-task and prioritize in an ever-changing environment, and take initiative. In this position youll provide administrative support to leaders in engineering, as well as contributing support to the teams hardware procurement operations and other key areas of the business. Most importantly, you will be an integral part of the continued success and growth of the organization.

Daily activities will include calendar management (utilizing your keen problem-solving abilities as challenges arise), hardware procurement (ensuring our local teams have the devices they need to perform their job functions), facilities management (assisting with keeping our spaces functioning like a well oiled machine), booking domestic & international travel, arranging for team off-sites and events, and working closely with other admins and teams to coordinate meetings or collaborate on fun team events or initiatives. Working with the broader team, you will ideally bring a fun and creative approach to team support, and be a champion for team morale. The candidate who will thrive in this role is an ambitious and highly organized individual who enjoys solving problems in creative ways and shines in a fast-paced and ever-changing environment.

Complex calendar management for multiple executives Assisting with the full life-cycle of internal hardware procurement (ordering/shipping/receiving/tracking) Facilities coordination/management Booking domestic and international travel Planning, managing, and executing both small and large-scale events Onsite office support such as stocking supplies/snacks & escorting vendors or guests in lockdown areas as needed Working autonomously on assignments and handling sensitive and confidential information with integrity and discretionMinimum of 3+ years of Administrative Assistant experience supporting a Director (high tech industry a plus) Complex calendar management experience Strong interpersonal skills and ability to build relationships cross-functionally Excellent written and verbal communication skills and a strong sense of professionalismProven track record of meeting deadlines and taking initiative to make confident and well-informed decisions Demonstrates an ability to anticipate needs and changes, then react with the best interest of the business in mind Excellent organization skills Ability to handle multiple tasks with an acute attention to detail in a fast paced and time sensitive environment Proficiency in Apple products and programs such as Calendar, Numbers and Keynote Possess a "can-do" attitude for all situations; no task too big or too small to handle Extraordinary work ethic while balancing the needs of the individuals and the business