Administrative Assistant

Linde Gas & Equipment Inc.

Administrative Assistant

Allentown, PA, United States | req28588

What you will enjoy doing*

• You will have responsibility for providing a high standard of customer service when interacting with customers and staff
• Effectively screen, process, and transfer incoming calls to the appropriate party
• Prepare check requests and process departmental invoices
• You have the responsibility to conduct analysis and research to effectively address any questions that arise regarding invoicing
• Order and maintain building supplies, track postage spend, execute approved purchases, verify charges, and reconcile accounts as needed
• Answers mail and inquiries; follows up with other departments to ensure that requests are carried out
• Accurately transcribe notes, agendas, memos, correspondence and reports as well as create KPI reports, graphs, charts, and presentations
• Manage safety communications, track employee responses, and monitor overall building safety and security
• You will conduct building orientation for visitors and temps while supervising service contractors and vendors
• Coordinate employee activities, meeting room availability and order meals as necessary
• Use business software systems to retrieve information and verify inventory levels
• Electronically corrects ticket processing errors to be uploaded into JD Edwards
• Continuously finds ways to improve work processes to increase efficiency in quality, customer service and profitability

• High School Degree or G.E.D. is required
• You have a minimum of more than two (2+) years of Administrative Support experience preferred
• Excellent phone etiquette
• Strong proficiency in Microsoft Office is required
• You have the ability to safely lift and maneuver boxes weighing up to 50 lbs. and use a ladder if required
• Must be able to work additional hours outside routine schedule
• You uphold high standards of honesty and integrity
• You have personal ownership for safety and actively contribute to a strong safety culture
• Contributes to a positive work environment where differences are valued and supported
• Strives for personal achievement and helps others attain results
• You will ensures accountability through collaboration and interpersonal skills