Administrative Assistant and Accreditation Support Specialist- Imaging Department

Concordia University is a Lutheran higher education community committed to helping students develop in mind, body and spirit for service to Christ in the Church and in the world.

Position Description

The position reports to the Program Director of the Imaging Science Department and is located on the Mequon, Wisconsin campus. This position provides clerical and technical support to the Imaging Science Department and its faculty. Work requires detailed knowledge of word processing software, and databases.

Job Duties & Responsibilities

• Coordinates projects, attends meetings, takes minutes, and prepares reports for the department
• Performs general office responsibilities including telephone, email, correspondence, filing, mail processing, and room reservations, ordering supplies requested
• Directs students and faculty to appropriate resources/departments
• Assists faculty and students with daily workflows, resources, and questions
• Assists with new hires for full and adjunct faculty including paperwork and orientation to office related tasks
• Assists in planning and coordinating events, including visit days, workshops, seminars, graduation events, and others as necessary for the department
• Maintains electronic files for students, faculty, and alumni, as well as databases for guest lecturers, lab assistants, and adjunct instructors
• Assists department program director and faculty in completion of accreditation and technical documents
• Develops, edits, and sends communications, mass mailing, web postings, etc.
• Assist with review of student applications and records, and preparation distribution of acceptance letters
• Develops, edits, and sends communications, mass mailing, and web postings
• Perform other related duties as assigned

Knowledge, Skills, & Abilities

• Ability to operate office technology
• Working knowledge of Microsoft Office, E-Mail, database, and Blackboard functions
• Ability to effectively communicate with all levels of the University
• Maintain a positive, can-do, service-oriented attitude with Department Chair, faculty, and students
• Excellent communication skills written and oral
• Ability to work independently, prioritize tasks and organize work in a busy office setting
• Ability to demonstrate creativity and prompt action in resolving problems
• Ability to be well organized, detail oriented, accurate, and able to prioritize work
• Ability to read, comprehend and follow written and verbal instructions
• Knowledge of office processes
• Ability to maintain strict confidentially
• Supportive of the mission and values of Concordia University Wisconsin/Ann Arbor and the Lutheran Church Missouri Synod (LCMS)

Education & Experience

• A high school diploma or GED required
• A Bachelor's degree is preferred
• Three to five years of general office experience including an advanced level use of Microsoft Office especially Excel, Access, Word and Outlook
• Previous experience working in an academic setting is preferred

Physical Demands/Equipment (Click to View)

Compensation & Benefits

This is a part-time, non-exempt position. The starting wage may be determined upon education and/or experience.

Application Instructions

To receive full consideration, all applicants are asked to complete and submit an online employment application through the Concordia University Employment page. To begin, please click the Apply Now section on the job page and then click the Apply For This Position button to begin the application process.

Equal Opportunity Employer

It is the policy of CU to provide equal opportunity to all employees and applicants for employment in accordance with all applicable federal, state, and local laws.

The University will not discriminate against or harass any employee or applicant for employment because of race, color, sex, pregnancy, national origin (including ancestry), citizenship status, physical or mental disability, age, marital status, gender, veteran or military status, predisposing genetic characteristics, domestic violence victim status, or any other characteristic protected by federal, state or local laws.

However, CU is an institution of the LCMS and, to the extent allowed by law, CU reserves the right to give preference in employment based on religion. In addition, preference in holding certain employment positions is given to ordained or rostered ministers of the LCMS. Based on a religious tenet, CU recognizes only male, LCMS ordained Ministers of the Gospel, but recognizes both male and female LCMS Rostered Ministers of the Gospel.

The Human Resources Department has been appointed to manage the equal employment opportunity program, including all equal employment opportunity activities, as required by federal, state and local agencies. If any employee or applicant for employment believes this policy has been violated, he/she must contact the Director of Human Resources.

Concordia University is a HLC accredited, co-educational, liberal arts school offering more than 72 undergraduate majors, over 35 master's degree programs, and 5 doctoral programs. There are also a variety of accelerated evening and e-learning programs.