Administrative Assistant and Site Coordinator

Johnson Service Group

Fremont, CA

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JOB DETAILS

SALARY

$30–$35 Per Hour

SKILLS

Administrative Skills, Calendar Management, Catering Services, Communication Skills, Consulting, Cross-Functional, Customer Support/Service, Detail Oriented, Establish Priorities, Event Management, Executive Assistant Skills , Follow Through, Interpersonal Skills, Leadership, Logistics, Manufacturing, Multitasking, Operational Support, Organizational Skills, Plan Meetings, Problem Solving Skills, Time Management, Work From Home

LOCATION

Fremont, CA

POSTED

1 day ago

Johnson Service Group is seeking to fill an Administrative Support position for our client that is in a fast paced manufacturing environment for a contract to hire opportunity.

This is an on-site position from 8:30 a.m. - 5:30 p.m. and will pay from $30 - $35 depending on experience.

Key Responsibilities
Executive & Calendar Support

Manage and prioritize complex calendars for site leadership
Coordinate internal meetings, cross-functional schedules, and site-wide events
Ensure site directors are prepared, organized, and on track with commitments
Maintain strict confidentiality in all scheduling and communications

Note: This role does not handle personal scheduling for individuals

Visitor & Event Coordination

Organize and support customer visits and client guest engagements
Plan and execute internal site events and meetings
Coordinate logistics including rooms, materials, and hospitality
Serve as a professional and welcoming point of contact for visitors

Site Operations Support

Coordinate catering for meetings and events
Provide oversight and coordination related to:

Break room functionality and supplies

Cleaning service alignment (dotted-line coordination)

Ensure site environments are professional, functional, and visitor-ready

Administrative Excellence

Track action items and follow-ups to keep leadership aligned and accountable
Anticipate needs and proactively resolve scheduling or logistical conflicts
Maintain clear communication across teams and functions

Required Qualifications

Proven experience in an administrative, executive support, or site coordination role
Exceptional organizational and time-management skills
Strong calendar management experience in a dynamic environment
Demonstrated ability to handle confidential information with discretion
Reliable track record of consistency, follow-through, and accountability
Strong interpersonal skills with a professional and approachable presence
Ability to multitask and adapt to changing priorities

Preferred Attributes

Experience supporting leadership in a operational setting
Event coordination and visitor management experience
High attention to detail and strong problem-solving mindset

Work Environment

Primarily onsite role with some flexibility for occasional remote work as needed
Standard day shift, with occasional after-hours support for high-priority needs

JSG offers medical, dental, vision, life insurance options, short-term disability, 401(k), weekly pay, and more. Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law.

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About the Company

Johnson Service Group

At JSG, We Understand People

It is our mission to empower people, help our clients reach their goals, and hire motivated individuals.

Since our start in 1984, we’ve worked hard to establish our present position as the most effective cross-industry staffing and consulting solution available.

Headquartered in Chicago, IL with local offices throughout the United States and Canada, JSG proudly serves a diverse range of industries with the right solutions to help clients reach their company goals. Our client-centric approach enables us to create personalized solutions for businesses in need of top-tier talent. Our dedication doesn’t stop at our clients. We strive to connect candidates with opportunities that match their skills and goals. More than just a go-between, we are a dependable bridge, uniting top talent with suitable opportunities, facilitating shared opportunities and growth.

COMPANY SIZE

1,000 to 1,499 employees

INDUSTRY

Staffing/Employment Agencies

FOUNDED

1984

WEBSITE

https://www.jsginc.com/

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