Administrative Assistant

Introduction

This position provides administrative and coordination support to the Powertrain Calibration Engineering team, ensuring efficient operation of department activities. The role supports engineers and management by coordinating schedules, managing documentation, and facilitating communication across internal and global stakeholders.

Required Skills & Qualifications

• Associate’s, Bachelor’s degree or equivalent work experience
• 3 years of recent strong administrative support experience supporting senior leadership
• Knowledge of SAP/Ariba
• Strong proficiency in Microsoft Office applications (Excel, PowerPoint, Word, Outlook, Teams)
• Strong organizational and communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Prior work experience at client or in client's Industry
• Applicants must be able to work directly for Artech on W2

Preferred Skills & Qualifications

• Experience supporting engineering or technical teams
• Experience working in a global environment, including coordination with Japan
• Familiarity with SharePoint or document management systems
• Familiarity with advanced visualization/analysis packages (e.g., Power BI)
• Openness to explore new tools and methods (e.g., AI) to improve work efficiency
• Experience supporting project tracking or reporting activities

Day-to-Day Responsibilities

• Coordinate calendars, meetings, and travel arrangements for team members and leadership
• Support preparation, formatting, and distribution of technical reports, presentations, and meeting materials
• Track and follow up on action items, project updates, and key deliverables
• Maintain department records, SharePoint sites, and documentation systems
• Support onboarding activities, travel reservations, and general team logistics
• Coordinate communication with cross-functional teams and global counterparts
• Assist with budget tracking, expense reporting, and administrative processes

For immediate consideration please click APPLY to begin the screening process with Alex.