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Administrative Assistant

V2Soft

Ann Arbor, MI

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JOB DETAILS
SKILLS
Administrative Skills, Ariba, Artificial Intelligence (AI), Billing, Business Solutions, CAD/CAM (Computer-Aided Design/Computer-Aided Manufacturing), Capability Maturity Model Integration (CMMI), Cloud Computing, Community Support, Computer Aided Engineering (CAE), Customer Support/Service, Fortune 500 Customers, ISO (International Organization for Standardization), Interpersonal Skills, Japanese Language, Mail Processing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Nonprofit, Plan Meetings, Presentation/Verbal Skills, Purchase Orders, SAP, Software Administration, Software Engineering, Technical Leadership, Technical Recruiting, Testing, Travel Planning, Wi-Fi, Writing Skills
LOCATION
Ann Arbor, MI
POSTED
10 days ago
V2Soft is a global leader in IT services and business solutions, delivering innovative and cost-effective technology solutions worldwide since 1998. We have headquarteerd in Bloomfiled Hills, MI and have 16 offices spread across six countries. We partner with Fortune 500 companies to address complex business challenges. Our services span AI, IT staffing, cloud computing, engineering, mobility, testing, and more. Certified with CMMI Level 3 and ISO standards, V2Soft is committed to quality and security. Beyond our work, we actively support local communities and non-profits, reflecting our core values. Join us to be part of a dynamic and impactful global company!
Please visit us at www.v2soft.com  to know more . 



 Description:
General administrative support duties for MBD, including, but not limited to:
Meeting arrangement and setup (i.e., weekly, monthly department meetings, department events/offsite meetings
Purchase requisition submission and tracking (track from approval to PO dispatch to vendor invoicing; reconcile PO's with actual expenditures)
Invoice receipt and payment confirmation
Monthly accrual preparation and submission
New Hire Setup/Preparation (for new TM's & VWF; account/PC/CAD machine setup, Client applications access, update & distribution of org/seating charts, etc.)
Travel arrangements for TMs.
Visitor Preparation (i.e., CAD/CAE account setup, guest Wi-Fi, visitor badge requests for visitors from Affiliates and Vendors)
Travel Arrangement for TMC visitors and need to understand basic Japanese in order to communicate with TMC visitors.
Maintain/update Assistant Reference Manual
Maintain office supply room (office supply orders)
Mail distribution

Requirements:
This position will require the candidate to work Monday-Thursday in the office with the WFH option on Fridays supporting 2 GM's and staff of 70 Engineers. 
3 to 5 years of strong general office/department support experience
Excellent verbal, written, and interpersonal skills
Excellent customer service skills
Proficient in SAP/Ariba (or equivalent software experience) and MS Office (Outlook, Excel, PowerPoint & Word)
Strong ability to work independently and with other members
Basic Japanese Skill is a plus but not mandatory
V2Soft is an Equal Opportunity Employer ( EOE). We welcome applicants from all backgrounds, including individuals with disabilities and veterans.
https://www.v2soft.com/careers - to view all of our open opportunities and to learn more about our benefits.  

About the Company

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V2Soft

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