Administrative Assistant

PGS Worldwide is seeking an Administrative Assistant in Arlington, VA for a one-year contract-to-hire role supporting a leading aerospace & defense company.

The Administrative Assistant will support a Senior Manager in the Joint Affordability War Room, a collaborative workspace involving the F-35 Joint Program Office, Pratt & Whitney, and Lockheed Martin. This role requires strong senior-level administrative support experience in a military or DoD environment, advanced calendar coordination, meeting support, travel planning, expense reporting, and professional communication with internal and external stakeholders.

Required Skills

• 3+ years of administrative assistant experience supporting senior-level leaders in a military or DoD environment.
• 3+ years of Microsoft Office experience, including Outlook, Word, Excel, and PowerPoint.
• 3+ years of experience managing emails, calendars, and schedules.
• 3+ years of domestic and international travel planning and expense reporting experience.
• Experience providing administrative support to senior leadership.
• Experience managing dynamic, multi-disciplinary schedules using Microsoft Outlook.
• Ability to rapidly communicate schedule changes.
• Ability to coordinate office activities, conference rooms, and visitation schedules.
• Ability to support staff meeting agenda coordination.
• Ability to attend meetings, take minutes, and create action items.
• Ability to manage audiovisual and telecommunications devices within the facility.
• Ability to interface with internal and external personnel from multiple companies, U.S. Services, and leadership levels.
• Strong verbal and written communication skills.
• Ability to obtain a DoD security clearance.

Preferred Skills

• Advanced Microsoft Outlook email and calendar skills.
• Advanced Microsoft Word, Excel, and PowerPoint skills.
• Experience with web-based applications on desktop and mobile devices.
• Ability to prioritize and operate at the next level of leadership.
• Experience with advanced office administration, planning, communications, and information distribution.
• Ability to manage travel-related risks and anticipate alternate actions.
• Experience working in a diverse cultural team and customer environment.
• Strong team-player mindset with the ability to build partnered relationships across departments and adjacent teams.
• Fast learner with strong initiative.
• Self-motivated, highly driven, and able to maintain professionalism with domestic and international customers.

What You’ll Do

• Provide administrative support to the Senior Manager in the Joint Affordability War Room.
• Coordinate standard activities derived from the AWR.
• Interface with internal and external personnel across Lockheed Martin, Pratt & Whitney, the F-35 Joint Program Office, U.S. Services, and related stakeholders.
• Manage executive calendars, office schedules, conference rooms, and visitation schedules.
• Notify stakeholders quickly of schedule changes.
• Coordinate regularly with the Program Manager on near-term and long-term staff actions.
• Support front office and staff meeting agenda coordination.
• Attend meetings, take minutes, and create action items as needed.
• Arrange domestic and international travel.
• Prepare expense reports.
• Manage audiovisual and telecommunications devices within the facility.

Work Schedule / Shift

• Onsite in Arlington, VA.
• Actual work location: 2231 Crystal City Drive, Arlington, VA.
• Must support work in the Crystal City facility.

Pay

• $30.00–$35.00/hour

Job ID: 21640

Military veterans and transitioning military members are encouraged to apply to all PGS Worldwide positions. All of our jobs are military-friendly, and we work with leaders in Aerospace who rely on your military expertise to support mission-critical programs nationwide. As a Veteran Founded company, we know that the military has given you the skills and training you need to succeed in positions like this, and we want to support your success in the civilian sector however we can. We thank you for your service and humbly offer our own in return by helping you take your career to the next level.