Administrative Assistant Associate

Department Contact: Susanne Berger, 575-646-2101, sberger@nmsu.edu

Internal or External Search: External - Open to all applicants

Advertising Summary: Join our team! Serve as the first point of contact for Facilities & Services, providing exceptional customer service, coordinating work orders, and processing access requests.

Position Details

Position Title: Administrative Assistant Associate

College/Division: Facilities and Services

Department: 500450-FS ACCOUNTING

Location: Las Cruces

Offsite Location (if applicable):

Target Hourly/Salary Rate: $16.83

Appointment Full-time Equivalency: 1.0

FLSA Status: Non-Exempt

Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Contingent Upon Funding: Not Applicable

Standard Work Schedule: Standard (M-F, 8-5)

If Not a Standard Work Schedule: 

Job Duties and Responsibilities: Performs all aspects of Facilities & Services front desk reception area. Processes and coordinates all AiM Work Orders. Processes all Electronic and Key access requests. Provides reception for all visitors at the Facilities & Services Administrative office. Under direct supervision, performs a range of accounting functions. Includes preparation of requisitions, invoices, JV's, etc. Reconciliation of general internal service unit accounts and analysis of data to verify internal consistency and completeness. Prepares a variety of recurring accounting related reports, summaries, financial statements, statistical reports and reconciliations.

Qualifications

Required Education and Experience: 
High School diploma + 1 years of relevant experience, or higher degree.

Equivalent Qualifications: 

Preferred Qualifications: 
Customer service experience, work order system experience.

Special Certification/Licensure: 

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.