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Administrative Assistant: Attendance & District Support

Penn Manor School District

Millersville, PA

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JOB DETAILS
SKILLS
Academic Advice, Administrative Skills, Auditory, Communication Skills, Computer Skills, Conferences, Customer Acquisition, Database Management Software/Systems (DBMS), Driver's License, Establish Priorities, High School Diploma, Interpersonal Skills, Multitasking, Office Equipment, Presentation/Verbal Skills, Primary School, Problem Solving Skills, Record Keeping, School Attendance, School Buildings, Secondary School, Team Player, Time Management, Trend Analysis, Writing Skills
LOCATION
Millersville, PA
POSTED
2 days ago
Penn Manor School District - Administrative Assistant: Attendance & District Support

Posting: 6/23/26 - 7/7/26
Location: High School
Status: FT - 260 Days/yr
Reports to: Assistant Superintendents & HS Principal
Schedule Monday through Friday 7:00 a.m. - 3:30 p.m.

Summary
Under the supervision of the Assistant Superintendent and the High School Principal the Administrative Assistant for Attendance will provide general assistance of attendance related tasks, with an overall goal of improving student attendance. This position also provides support for High School related matters as well as district related needs.

Primary Duties and Responsibilities

  1. Interface with students, parents, faculty, and the community on a continual basis with a high degree of interpersonal skill and human relations ability.
  2. Contact parent or guardian to verify student absences and to determine the reason for the absence.
  3. Review attendance reports and trends and proactively work with high school principals to address concerns.
  4. Schedule Student Attendance Improvement Conferences (SAICs) meetings with families.
  5. Work collaboratively with the Student Engagement Facilitator and High School principal to send truancy notifications to students and parents or guardians when a student has been absent for excessive days.
  6. At the direction of the Student Engagement Facilitator, complete paperwork necessary to process citations for students in violation of Student Attendance Improvement Plans (SAIPs).
  7. Be a district contact for homeschooled students. Ensure homeschooled students are meeting annual compliance documentation requirements and complete annual state reports on homeschooled students.
  8. Serve as the district liaison for elementary families during the summer months. Process records requests from other districts for students who withdraw from PMSD elementary schools during the summer. Process new enrollments for all elementary buildings.
  9. Collaborate with high school building principals to provide support for academic, counseling, and virtual school administrative tasks.
  10. Perform other duties as assigned by Assistant Superintendent and High School Principal.

Qualifications

  • High school diploma or equivalent is required
  • Administrative Assistant experience is preferred
  • Valid PA Driver's license and /or access to independent transportation
  • Pre-employment requirements as designated by the PA School Code
General Skills and Capabilities
  • Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively and meet deadlines.
  • Strong written and verbal communication abilities, including professional phone etiquette and proficiency in written correspondence.
  • Proficiency in office productivity software (e.g., Google) and familiarity with database management systems for record keeping.
  • Ability to handle sensitive and confidential information with professionalism and discretion.
  • Excellent interpersonal skills, with the ability to work collaboratively with diverse stakeholders, including students, parents, staff, and community members.
  • Demonstrate problem-solving skills and the ability to work independently with minimal supervision, while also being a team player.
  • Flexibility to adapt to changing priorities and manage multiple tasks simultaneously in a fast-paced environment.
Physical Requirements and Sensory Abilities
  • Ability to reach above and below the waist
  • Ability to use fingers to pick, feel and grasp objects
  • Ability to use both hands for repetitive motion
  • Ability to operate office equipment
  • Considerable bending and twisting of the body required
  • Ability to lift and/or carry supplies and/or papers weighing no more than 20 lbs.
  • Ability to stand/sit for long periods of the workday
  • Must possess computer skills
  • Must possess excellent interpersonal skills
  • Must be cooperative, congenial, and service-oriented
  • Must be able to work in an environment with frequent interruptions
  • Must possess general office/secretarial skills
  • Must appropriately handle confidential information
  • Visual acuity
  • Auditory acuity
  • This position primarily operates within a professional office setting, which may include district offices, school buildings, hallways, and school grounds.

(Reasonable accommodations may be made to enable a qualified individual with a disability or disabilities to perform the primary duties and responsibilities of the job.)

About the Company

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Penn Manor School District

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