Administrative Assistant – Tax Department Support
Location: Beachwood, OH
Schedule: Full-Time | Monday-Friday | Occasional Overtime
Are you a proactive professional who enjoys staying organized, solving problems, and helping a team succeed? We are seeking an Administrative Assistant to support our Tax Department and play an important role in the day-to-day operations of a well-established professional services firm.
This is more than a traditional administrative position. We are looking for someone who takes initiative, anticipates needs, manages multiple priorities, and thrives in a fast-paced office environment. The ideal candidate is a self-starter who enjoys finding solutions, improving processes, and contributing to the success of the entire team.
What You'll Do
Prepare, proofread, and format professional documents, reports, presentations, and correspondence
Coordinate meetings, calendars, conference calls, and travel arrangements
Manage incoming calls, emails, mail, and client communications
Maintain electronic and physical files with a high degree of accuracy and confidentiality
Assist with client onboarding and document management systems
Support special projects and department initiatives
Collaborate with administrative staff to ensure smooth office operations
Provide backup support to reception and other administrative team members as needed
Help identify opportunities to improve processes and increase efficiency
What We're Looking For
Minimum of 2 years of administrative experience in a professional office environment
Strong organizational and time-management skills
Excellent written and verbal communication abilities
Ability to prioritize multiple projects and meet deadlines
High level of professionalism, discretion, and attention to detail
Strong problem-solving skills and ability to work independently
A team-oriented mindset with a willingness to jump in and help where needed
Proficiency with Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat
Preferred Qualifications
Experience in a professional services environment
Accounting, bookkeeping, tax, or financial services experience is a plus, but not required
Associate's or Bachelor's degree preferred
Why Join Our Team?
Competitive compensation
Comprehensive benefits package including medical, dental, paid time off, and 401(k)
Stable, professional work environment
Opportunities for growth and professional development
Collaborative and supportive team culture
If you are an organized, resourceful professional who enjoys taking ownership of your work, solving problems, and making a positive impact every day, we'd love to hear from you.
Apply today and become an important part of a team that values initiative, professionalism, and excellence.