Administrative Assistant

Job Title: Administrative Assistant
Location: Beaverton, OR
Duration: 07 months
Hybrid: Mon Thurs onsite, Fri remote

Job role:

• The nature of the work is focused on providing services which help ensure a safe, healthy, and effective or efficient work environment or providing personal amenities to employees.

General Support:

• Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail.
• Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures.
• Gathers, compiles and reports on information relevant to supervisor's assignment.
• Prepares expense reports and purchase orders and maintains office supplies; updates organizational charts; coordinates department or equipment moves
• Reception: Responds tactfully and promptly to inquiries and problems within scope of established authority.
• Handles confidential information.
• May serve as the central contact for general department information.
• Logistics: Coordinates a full range of meeting, event, and travelarrangements; manages calendars.
• Works with internal/external contacts Logistics: Coordinates a full range of meeting, event, and travel arrangements; manages calendars.
• Works with internal/external contacts for venue requirements and selection, room set-up, catering, and materials delivery.
• Utilizes on-line reservation system to ensure that travel policy is followed in order to provide cost-effective and convenient travel arrangements.
• Works with travel agents, airlines, and others regarding planning and customer service issues.
• Presentations: Utilizes computer skills to create high quality graphic and text presentations often under tight timeframes.
• Interprets needs, determines and produces effective presentation layout, and organizes final documents. Reports.
• Prepares special reports requiring the selection of relevant information from a variety of sources. Maintains

Typically requires a Bachelors Degree and minimum of 2-4 years directly relevant work experience Note: One of the following alternatives may be accepted: PhD or Law 1 yr; Masters 0-3 yrs; Associates degree 1-3 yrs; High School 3-5 yrs.

Job role:

• On-site role at PHK; typical work hours, 4/1 hybrid schedule (though some Fridays will be required on site as per business needs)
• Contract will support leave coverage; end date likely staying in place
• Degree preferred, not a hard requirement
• 2-3 years experience minimum required in ad admin role

Top must-have skills include the following:

• Time management skills
• Ability to juggle priorities
• Organizational skills and excellent communication
• General Outlook knowledge
• MS Suite

Desired soft skills:

• Dynamic
• Can hit the ground running
• Positive attitude
• Skills that would make a candidate stand out:
• Prior experience (or experience with a large matrix corporation)
• Concur experience
• ETW will support three Senior Directors, two in Running and one who supports Olympics and Paralympics design, with calendar management, managing meeting rooms/reservations, ordering suppliers, expense reports, and more
• 1-2 rounds of interviews anticipated