Administrative Assistant

Bellevue City Council

Bellevue, WA

$68,845.30–$94,981.02 Per Year

1 day ago

Job Description

Administrative Assistant

Salary

$68,845.30 - $94,981.02 Annually

Location

Highland Community Ctr, 14224 Bel-Red Rd, Bellevue, WA

Job Type

Regular

Job Number

26-00268

Department

Parks and Community Services

Division

PCS Recreation Highland

Opening Date

08/10/2026

Closing Date

8/17/2026 11:59 PM Pacific

FLSA

Non-Exempt

Bargaining Unit

NONAFF

Description
Benefits
Questions

Come Join the City of Bellevue!

Please fill out your application as fully as possible. The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. Read the "Hiring Process" section below to learn more.

New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market.

Job Summary

Bring Your Administrative Assistant Superpowers to Highland Community Center!

Are you looking for a job where your organizational skills make a real difference in peoples lives? Do you love being the friendly face that welcomes everyone into a space full of fun, inclusion, and community? Then Bellevue Parks & Community Services has the perfect opportunity for you!

The City of Bellevue Parks & Community Services (PCS) is looking for an Administrative Assistant Extraordinaire to join our team at Highland Community Center-a vibrant, welcoming space that provides adaptive recreation for youth and adults with intellectual, developmental, and physical disabilities. This role is a mix of customer service, administrative expertise, and technical know-how, helping to ensure our programs, facility rentals, and recreation services are accessible, efficient, and running like a well-oiled machine.

What Youll Be Doing (aka Your Superpowers in Action):

Master of Spreadsheets & Data Tracking: If you love a good spreadsheet, this is your time to shine! Youll maintain and develop multi-layered data tracking systems to ensure everything stays organized and accurate.
Facility Rental Guru: Be the go-to person for customers looking to rent our space. Youll guide them through the process, handle all reservation details in our system, and make sure everything is set up for a smooth event-including scheduling part-time staff to host rentals.
Tech-Savvy Problem Solver: Whether youre a pro with recreation registration software or ready to dive in and learn, youll ensure that program enrollments and facility bookings are handled efficiently.
Friendly First Point of Contact: When customers walk through the door, youll be the welcoming face that helps them navigate programs, rentals, and services with ease.
Accessibility & Compliance Champion: Keep our services open and inclusive by making sure we meet ADA and Title VI requirements for registrations, rentals, and communications.
Administrative & Project Support: From presentations to reports, youll flex your technical skills to keep things running smoothly behind the scenes.

Why Youll Love It Here:

You get to combine organization, tech skills, and customer service in a role that makes a difference.
No boring office job here-every day is different, blending problem-solving, planning, and people skills.
Youll be part of a fun, supportive, and inclusive team that values your expertise and enthusiasm.
The City of Bellevue takes pride in serving a diverse, vibrant community, and youll play a key role in making sure everyone has access to our programs and spaces.

If youre a spreadsheet-loving, detail-oriented, people-friendly powerhouse whos ready to take on a dynamic role, we want to meet you!

Work Schedule:

Monday - Friday: 8am - 5pm.
One regular evening shift per week: 12 -9pm.
Schedule may change to accommodate staffing coverage needs.

Additional Work Schedule Requirements:

Work at least one (1) evening per quarter for special events.
Work on July 4th on a rotating basis.

Essential Duties and Responsibilities

As an Administrative Assistant at Highland Community Center, youll take on a dynamic and varied role that blends technical expertise, customer service, and organizational skills.

Data Management & Tracking - Develop, maintain, and manage complex spreadsheets with multiple layers of information, ensuring accurate tracking and reporting of program and facility data. Analyze information to identify trends and ensure compliance with reporting requirements.
Facility Rentals & Scheduling- Serve as the primary contact for rental inquiries, guiding customers through the reservation process, entering all details into the system, and coordinating part-time staff coverage for scheduled rentals. Maintain clear communication to ensure smooth event execution.
Customer Service & Problem-Solving-Be the first point of contact for visitors, responding to inquiries via phone, email, and in-person interactions. Assist customers with program registrations, facility rentals, and general information while troubleshooting issues and ensuring excellent service.
Recreation Program & Software Support- Utilize (or be willing to learn) CivicRec recreation program registration software to manage participant enrollments and facility reservations. Ensure that all program and rental processes comply with city policies, including ADA and Title VII regulations.
Administrative & Technical Support-Prepare reports, documents, and other written materials, ensuring accuracy and compliance with established policies. Track and log key information, monitor project progress, and maintain organized records to support department operations.
Event & Meeting Coordination - Plan and arrange logistics for meetings, presentations, and events by scheduling rooms, organizing materials, and ensuring all details are in place.
Process Management & Compliance -Review incoming requests, determine necessary actions, and ensure proper documentation. Process transactions, verify eligibility and compliance, and approve exceptions within the assigned scope of authority.
General Office Responsibilities-Manage inventory of office supplies, process paperwork, schedule appointments, take meeting minutes, and assist with routine administrative tasks to support smooth day-to-day operations.

This position requires a balance of technical proficiency, strong attention to detail, and excellent customer service skills. The role includes one evening shift per week, working on the 4th of July on a rotating basis, and involves frequent communication with customers, colleagues, and external stakeholders.

Supervision Received and Exercised:

This position is supervised by the Community Services Supervisor at Highland Community Center.
Uses judgment and initiative in selecting the most effective work methods/tools and determining a proper course of action or how best to produce a desired outcome/result.
Answers to problems may not always be readily available or apparent, requiring research out precedent or historical practice. Where work is accomplished through PC operation, projects involve the application of advanced program functionality requiring in-depth understanding of technical capabilities and practical methodologies.
Opportunity to exercise independent judgment in decision-making within the context of existing policies, procedures, and precedents. Decisions are made between a range of choices, but situations are typically recurring or similar. Decisions involving the interpretation of unclear guidelines or major departure from existing standards or procedures are discussed with the supervisor before action is taken.

Qualifications

Knowledge, Skills, Abilities and Competencies

An ability to operate a PC and printer; application software:
Windows, Microsoft Office, Excel, Word, PowerPoint, CivicRec registration software, other software solutions; and a multifunction copy/scan/print/fax machine.
Knowledge of general office practices, operation of standard office equipment including PC/printer and software applications as required by specific job duties, business English and grammar sufficient to write and edit business materials, and sources and availability of information relevant to department.
Understands and applies oral and written instructions to produce a desired result.
Identifies and articulates non-compliance with standards and procedures.
Communicates effectively (both orally and in writing).
Delivers on-the-job training to lower-level employees as needed.
Demonstrates keyboarding proficiency as required by specific job duties.
Demonstrates acceptable proficiency in the use of specific software applications as required by specific job duties.
Keeps abreast of changes in policies, programs, procedures, standards and regulations applicable to the work unit.
Establishes and maintains effective working relationships as required by specific job duties.
Ability to manage large volumes of work with shifting priorities

Education, Experience, and Other Requirements

High school diploma or equivalent and four years of progressively responsible related work experience.
Or any equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities.

Supplemental Information

Physical Demands

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools, or controls, and reaching with hands and arms.
Vision abilities required by this job include close vision and the ability to adjust focus.
The employee may be required to push, pull, lift, and/or carry up to 40 pounds.
The noise level in the work environment is usually moderate to moderately noisy
Work involves setting up, take down and decorating for large special events
Work involves assisting those with mobility needs such as pushing people in wheelchairs.

HIRING PROCESS

The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. To evaluate all candidates fairly and equitably, the City will make all applicants anonymous when we are screening the applications. We will redact information from our application such as your name, address, and other demographics. To help us, please complete the online application form as fully as possible.

Answer the Supplemental Questions when requested which can be found on the Questions tab of the Job posting.
We do not accept resumes and cover letters during the anonymous application screening stage, unless otherwise stated in the job description.
Applicants advancing to the next stage may be required to provide a cover letter, resume, writing sample, and references.

CONDITIONS OF EMPLOYMENT

All candidates will be required to establish employment authorization and identity at the time of hire. The City is not able to sponsor work visas.
All positions require the completion of references checks, including at least one prior supervisor.
Some positions may require completion of a criminal background check prior to start employment
Some positions may require obtaining a commercial drivers license (CDL), licensures, or additional certifications.

At the City of Bellevue, youll be part of a team committed to providing exceptional customer service, upholding the public interest and advancing the community vision. The six essential and enduring principles that guide our individual actions, our interactions, and our decision making in the City of Bellevue organization is: Exceptional Public Service, Stewardship, Commitment to Employees, Integrity, Innovation, and Diversity, Equity & Inclusion. Youll work in an environment that is innovative, collaborative, future focused, and committed to excellence. Bellevue welcomes the world. Our diversity is our strength. We embrace the future while respecting our past. Its what makes the City of Bellevue an exciting place to work, live, and explore.

Have we piqued your interest yet? Come join our team! The City of Bellevue supports workplace diversity. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, marital status, national origin, genetic information, disability, age, veteran status, or any other protected status. Persons needing assistance with the application process may call the Human Resources Office, at 425-452-6838 or recruiting@bellevuewa.gov. If you are invited to participate in the selection process and need ADA accommodations, please notify HR before you are scheduled for an interview or testing.

The City of Bellevue participates in the E-Verify program. Learn more about the E-Verify program.

https://www.e-verify.gov/sites/default/files/IER_RightToWorkPoster.pdf

https://www.e-verify.gov/sites/default/files/everify/posters/IER_RighttoWorkPosterES.pdf

For any technical difficulties with your application, please contact the NEOGOV support line at 855-524-5627.

Please be sure to check your junk folder for any messages that may be sent to you about this recruitment.

The City of Bellevue offers employees a comprehensive benefits package providing choice, flexibility, and value!

Please Note: Seasonal, part-time, and variable employees are not eligible for the below benefits except for mandatory participation in the retirement plan assigned to the position, which will be the Municipal Employees Benefit Trust (MEBT 2) retirement plan or the Washington State Public Employees Retirement System (PERS) retirement plan and any other benefits as required by law.

The following summary applies to fully benefited positions:

Medical

Employees are offered a choice of medical coverage through the Citys self-insured Preferred Provider Organization (PPO) plan or Kaiser Permanente (HMO).

Dental

Employees are offered a choice of two dental carriers with plans that offer regular checkups, x-rays, fillings, and crowns. Orthodontia is available through one of the carriers.

Vision

Employees are offered a choice of vision coverage through an annual exam-only plan or a buy-up plan which includes an annual eye exam and hardware coverage.

Retirement Plans - Employees are offered three retirement plans:

Washington State Department of Retirement Systems (DRS): Mandatory participation (PERS, LEOFF or PSERS), depending upon eligibility.
City of Bellevue Municipal Employees Benefit Trust (MEBT): Optional participation in this 401(k) retirement savings plan with employer match contributions that vest on a 3-year schedule.
Deferred Compensation Program (457 DCP): Optional participation in the supplemental Deferred Compensation Program also administered by DRS that allows tax-deferred savings into a variety of investments options.

Other benefits include:

More detailed information about our employee benefits is available at https://c2mb.ajg.com/cityofbellevue

Flexible Spending Accounts (FSAs)
Life/Accidental Death and Dismemberment (AD&D) Insurance
Long Term Disability (LTD)
Survivor Income
Employee Assistance Program (EAP)
11 observed holidays per year plus 2 additional personal holidays, vacation (standard accrual of 12 days a year), and sick leave (accumulated at the rate of one day per month)
An ORCA Card bus pass
On-site fitness center, and self service food/coffee options
Career development and training programs
Tuition Reimbursement Program
Employee Resource Groups (ERGs)

Paydays - The City of Bellevue pays employees on the 8th and the 23rd of each month (24 pay periods per year).

Please note: The City of Bellevue does not participate in the Social Security Administration (SSA) program and employees do not earn social security credits. The mandatory DRS retirement pension plan provides the required social security replacement plan.

NOTE: This is a brief summary of the benefit programs for the Citys non-represented employees. Every effort has been made to ensure its accuracy. Benefits for employees represented by a collective bargaining agreement (CBA) may have different benefits. If any information on this document conflicts with the provisions of a CBA, the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.

APPLICANT NOTICE: Your answers below will be used to review this application. The experience listed here MUST match the work history provided in your application. If your answers do not align, you may edit your application before submitting. Please note, it is not acceptable to use "See Resume" or "See Above" in your answers below and we do not accept resumes as a substitute for a completed application.

I confirm that the information provided here is consistent with my application.
I do not agree with the statements above.

All new hires will be required to establish employment authorization and identity at the time of hire. The city is not able to sponsor work visas. Please confirm work authorization.

Yes, I have current US work authorization.
No, I do not have current US work authorization.

Please select one of the following that best describes your highest level of education.

High School Diploma/GED equivalent
Associates Degree
Bachelors Degree
Masters Degree or above
None of the above

How many years of prior related professional experience in a administrative support position do you have?

Less that 2 years of experience
2-4 years of experience
4-6 years of experience
6-8 years of experience
8 or more years of experience
No related experience

Have you worked in a community center or recreation setting?

If no, please briefly explain.

Are you able to work July 4th on a rotating basis?

Are you able to work the following schedule Monday - Friday: Day Shift (8am - 5pm) and one (1) regular evening shift per week (12 - 9pm)?

The hours for this position are fully on-site. Are you available to work fully on-site?

Work schedule for this position may change due to staffing coverage needs. Are you able to be flexible based on community center scheduling needs?

Are you able to work at least one (1) evening a quarter for special events?

Do you have experience with using multiple types of systems? (Select all that apply)

Registration System
Database Management
Financial System
Work Orders
Other
None of the above

If other, please briefly explain.

Have you worked in the field of disabilities? (Including personal experience, coaching, supporting family, volunteering, etc.).

If yes, please briefly explain.

Have you been responsible for high volumes of work: (Select all that apply)

Phone
Email
In-person Customer Service
Rentals
Registration
Billing
Contracts
Other
None of the above

If other, please briefly explain.

Have you been responsible for work that requires high attention to details?

If yes, please briefly explain.

How does this position align with your goals and interests? (Please be mindful that artificial intelligence tools, when used to assist in drafting responses, can produce similar language across the many applications submitted. Responses are more effective if they clearly reflect personal experience, specific examples, and individual voice.)

Required Question

Employer City of Bellevue

Address PO Box 90012

Bellevue, Washington, 98009

Website http://www.bellevuewa.gov/