Administrative Assistant
Job Location: Benicia, California
Job Type: Temp to Hire
Pay Rate: $24-$32/hour
Schedule: Monday - Friday; 8am-4:30pm
Description of Position:
Do you have Administrative Assistant experience? We are looking for a highly organized, detail oriented professional to support our team by ensuring the smooth and efficient operation of our office. This role is ideal for someone who enjoys multitasking, providing exceptional customer service, and supporting a variety of administrative, purchasing, and order processing functions
Job Responsibilities:
- Provide administrative support to managers and staff while maintaining confidentiality
- Prepare and distribute correspondence, including letter, memos, reports, forms, and other documents
- Assist with departmental reports and special projects
- Respond professionally to phone calls, emails, visitors, and other inquires
- Perform general office duties including filing, scanning, copying, typing, and maintaining organized records
- Greet and assist visitors while providing receptionist support as needed
- Process quality assurance documentation for outgoing shipments
- Coordinate shipments with freight carriers to ensure accurate and timely deliveries
- Assist with purchase orders for raw materials and track incoming orders
- Maintain organized electronic and paper filing systems
- Support inventory and supply management activites
- Handle multiple priorities while meeting deadlines in a dynamic environment
Description of Company:
You will be supporting a well-established company that is a prominent industry player, specializing in the production of prepreg and custom cellular core materials for the Aerospace Industry in Benicia, California.
Experience Required:
- Minimum 3 years of administrative experience or a related field
- High school diploma or equivalent
- Proficiency with Microsoft Office, including Word and Excel (Microsoft Access is a plus)
- Strong organizational, time management, and multitasking abilities
- Excellent written and verbal communication skills
- Exceptional attention to detail and problem solving skills
- Experience with office management procedures and administrative best practices
- Professional demeanor with the ability to handle confidential information
- Experience with purchasing, inventory, or order processing is a plus
Physical Requirements:
- Ability to sit, stand, walk, and use hands for typing and filing throughout the workday
- Occasionally lift or move up to 10 pounds
- Ability to perform computer based work requiring close attention to detail
Similar Positions:
Office Assistant
Secretary
Shipping and Receiving Clerk
Receptionist
Bolt Staffing is an equal opportunity employer. Applicants of all backgrounds are encouraged to apply. We understand that you might not meet every requirement for this position, but we encourage you to apply even if you do not "Check all the boxes."
For inquiries about this position or to explore other job opportunities at Bolt, feel free to contact us at the following numbers:
- Stockton - (209) 307-6115
- American Canyon - (707) 552-7800
- Sonoma - (707) 939-2800