Administrative Skills, Analysis Skills, Architectural Engineering, Chinese Language, Conference Management, Data Processing, English Language, Fax Machines, Filemaker Database, High School Diploma, Mail Processing, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word, Multilingual, Office Equipment, Office Management, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Records Management, Reporting Skills, Technical/Engineering Design, Telecommunications, Time Management, Travel Planning, Typing, Writing Skills
Job Summary/Description
We are an architectural and engineering design firm located in Flushing, NY. We are currently seeking an organized and proactive administrative assistant to join our organization. Coordinate and implement abroad range of duties vital to the office operation including but not limited to secretarial, receptionist, and clerical tasks, office equipment management and operations, administration, conference and meeting planning, travel support, information and data processing including preparing paperwork, generating reports, mail distribution, photocopying, faxing, records management, telecommunications management, facility usage and space issues, supply distribution, preparation and analysis.
Job Duties/Responsibilities/Functions (including but not limited to)
- Provide administrative and clerical support to the office operation.
- Carry out administrative duties such as filing, typing, copying, scanning etc.
- Type a variety of memorandums, letters, reports and other documents as requested, utilizing Microsoft office, and filemaker.
- Coordinate and schedule daily field inspection.
- Performs other duties as assigned.
Minimum Qualifications:
- High school diploma or equivalent.
- Must possess Excellent oral and written skills in both English and Chinese; high capability of responding to a broad Range of customer requests for problem resolution in a timely manner.
- Proficient with MS Excel, Word and PowerPoint.
- Upbeat, positive, outgoing, personable and able to relate well with diverse populations.