Administrative Assistant - bilingual Spanish

NTT DATA Services currently seeks a Bilingual Administrative Assistant to join our team in Irvine, CA. This is a temp to hire opportunity or possible direct hire for the right fit.

Hours: 8:30am-5:30pm M-F or T-S (may include Saturday reception duties)
Pay rate: $25 per hour

Job Summary:
Administrative Assistant & Reception plays a key role in supporting  administrative functions while also serving as a receptionist. This position provides administrative support for HR initiatives, onboarding, employee engagement, compliance, staff communications, facilities and a variety of other needs. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities simultaneously, ensuring processes run smoothly and efficiently.

Key Responsibilities:
Reception Duties

• Serve as a backup for the Reception team, providing coverage for front-desk operations as needed.
• Ensure a welcoming, professional, and efficient front-desk experience for visitors and staff.
• Support Reception in administrative and operational tasks when required.
• Always ensure a clean and orderly entryway.
• Multi-task and perform both administrative duties and reception duties simultaneously when required.

• Printing, packaging, and mailing as needed from a variety of departments.
• Support the Safety Committee by scheduling meetings, tracking action items, and follow-ups.
• Assist with general administrative tasks, including policy document clean-up, scheduling, note taking, and hands on support.
• Maintain and update employee lists, org charts, and other tracking documents.
• Track and coordinate skeleton crew schedules, sending reminders to managers and collecting employee confirmations.

• Provide hands-on onboarding assistance, including preparing welcome kits, name tags, and workstation setups.
• Support general onboarding processes: scheduling department head meetings, coordinating benefits meetings (Health Insurance, 401k, AFLAC), creating onboarding itineraries, and updating onboarding presentations.

• Send emails and reminders for six-month performance reviews to new hires and managers.
• Assist scheduling, expense reporting, and any other administrative related duties as required.

• Must be Bi-lingual in English and Spanish
• 3+ years of Reception and Administrative experience
• 3+ years experience with office or front-desk operations.
• 3+ years working with  HR systems, HRIS, and Microsoft Office Suite

• Exceptional organizational and time-management skills; able to handle multiple priorities and deadlines.
• Strong communication and interpersonal skills; comfortable interacting with employees at all levels.
• Detail-oriented with a focus on accuracy and process compliance.
• Ability to work independently and collaboratively within a team.
• Professional demeanor and ability to maintain confidentiality.
• Flexible and adaptable to changing priorities and operational needs.

Work Environment / Physical Requirements
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate by phone, email and in person with other staff members. The employee may be required to lift boxes up to 20 pounds and carry no more than 50 pounds when required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.


At NTT DATA, we know that with the right people on board, anything is possible. The quality, integrity, and commitment of our employees have been key factors in our company's growth and market presence. By hiring the best people and helping them grow both professionally and personally, we ensure a bright future for NTT DATA and for the people who work here.

For more than 25 years, NTT DATA Services have focused on impacting the core of your business operations with industry-leading outsourcing services and automation. With our industry-specific platforms, we deliver continuous value addition, and innovation that will improve your business outcomes. Outsourcing is not just a method of gaining a one-time cost advantage, but an effective strategy for gaining and maintaining competitive advantages when executed as part of an overall sourcing strategy.