Administrative Assistant

Job#: 3030047

Job Description:

Apex Systems has an opening for a Administrative Assistant for a client in Birmingham, AL. This role will support the day to day operations for a team of senior leadership.

Location: Birmingham, AL

• Candidates should be willing/able to work onsite in Birmingham, AL office 5x per week (M-F)
• Candidates should be comfortable with occasional intrastate travel (occasional overnight stays)

Duration: Long term contract (2+ years

Benefits: Health/Medical, Dental, Vision, 401k options, and more.

Roles & Responsibilities:

• Promote and maintain a safe work environment.
• Processing, tracking, and coordinating the completion of staff timesheets and procurement card reports.
• Assisting in the development and publication of weekly and monthly project reports.
• Organizing and cataloging key project files (change notice request forms, summary of award forms, sole source forms, records of decision).
• Gathering information, assimilating, developing, and finalizing extensive monthly project status PowerPoint presentations.
• Highly professional and responsive in all interactions with managers and staff. Must be very flexible to support emergent work requirements.
• Responsible for communications with Compliance and HR organization, in support of project team.
• Ensuring adherence to applicable company administrative, accounting and compliance procedures.
• Performing various administrative office duties including coordinating meetings and events, managing travel arrangements, creating, and tracking project correspondence and performing miscellaneous assignments as directed.

Skills And Qualifications:

• Strong administrative support experience. 3+ years of experience in an Administrative Support or similar role.
• Comfortable in a fast-paced environment.
• Ability to maintain shared file sites such as SharePoint.
• Experience creating reports in PowerPoint or other reporting platform.
• Excellent writing, documentation, and organizational skills are needed.
• Comfortable with occasional intrastate travel

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico. Apex uses a virtual recruiter as part of the application process. Click here for more details.

Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Apex team member can provide.

Employee Type:

Contract

Location:

Birmingham, AL, US

Job Type:

Date Posted:

April 9, 2026

Pay Range:

$20 - $30 per hour

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