Administrative Assistant

Apex Systems has an opening for a Administrative Assistant for a client in Birmingham, AL. This role will support the day to day operations for a team of senior leadership.

Location : Birmingham, AL

• Candidates should be willing/able to work onsite in Birmingham, AL office 5x per week (M-F)
• Candidates should be comfortable with occasional intrastate travel (occasional overnight stays)

• Promote and maintain a safe work environment.
• Processing, tracking, and coordinating the completion of staff timesheets and procurement card reports.
• Assisting in the development and publication of weekly and monthly project reports.
• Organizing and cataloging key project files (change notice request forms, summary of award forms, sole source forms, records of decision).
• Gathering information, assimilating, developing, and finalizing extensive monthly project status PowerPoint presentations.
• Highly professional and responsive in all interactions with managers and staff. Must be very flexible to support emergent work requirements.
• Responsible for communications with Compliance and HR organization, in support of project team.
• Ensuring adherence to applicable company administrative, accounting and compliance procedures.
• Performing various administrative office duties including coordinating meetings and events, managing travel arrangements, creating, and tracking project correspondence and performing miscellaneous assignments as directed.

• Strong administrative support experience. 3+ years of experience in an Administrative Support or similar role.
• Comfortable in a fast-paced environment.
• Ability to maintain shared file sites such as SharePoint.
• Experience creating reports in PowerPoint or other reporting platform.
• Excellent writing, documentation, and organizational skills are needed.
• Comfortable with occasional intrastate travel