Administrative Assistant

Job Description

The Administrative Assistant in the Division of Information Technology provides vital administrative support to the Vice President for Information Technology and CIO as well as other designated leaders. Reporting to the Executive Assistant, this role is essential for enhancing the operational efficiency of the division through effective management of schedules, communications, and documentation.

Key responsibilities include:

• Managing calendars and scheduling meetings.
• Assisting with the procurement of office supplies.
• Entering food approvals for business meals.
• Processing travel preapprovals and reimbursements.
• Maintaining and organizing office files and records.
• Serving as a backup for the Executive Assistant to ensure seamless support.

This position requires strong organizational skills, meticulous attention to detail, and the ability to prioritize tasks effectively in a dynamic team environment. The Administrative Assistant will manage a variety of tasks including preparing documents, organizing meetings, and supporting IT projects, all while maintaining a professional and positive image of the division in all interactions.

Ideal candidates will be detail-oriented, capable of working independently and collaboratively, and possess excellent communication skills to foster a supportive and efficient workplace.

Required Qualifications

• High school diploma or equivalent.
• Demonstrated administrative experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• Ability to prioritize tasks and manage multiple responsibilities effectively.
• Professional demeanor with strong interpersonal skills.
• Ability to work both independently and as part of a team.

Preferred Qualifications

• Associates degree or higher in business administration or related field.
• Experience supporting senior-level executives or leadership teams.
• Experience in event planning and coordination.
• Demonstrated ability to work in a fast-paced environment with changing priorities.
• Working knowledge of the Universitys policies and procedures.

Pay Band

• 3

Overtime Status

• Non-Exempt
• Eligible for overtime

Appointment Type

• Regular

Salary Information

• $40,000 - $44,300

Hours per week

• 40

Review Date

• 3/31/26

Additional Information The successful candidate will be required to have a criminal conviction check. Sponsorship is not available for this position.

About Virginia Tech Dedicated to its motto Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge discovery and creativity.

The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College.

The university has a significant presence across Virginia, including Blacksburg, the greater Washington D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes.

A leading global research institution, Virginia Tech conducts more than $650 million in research annually. Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity, or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact IT Human Resources at ithr@vt.edu during regular business hours at least 10 business days prior to the event.