As an administrative partner, you relish the opportunity to build, implement and manage multiple systems with minimal supervision. You are deeply committed to completing tasks the right way with a high degree of integrity, attention to detail and consistent communication. You have immense focus and can do one thing for a long time without getting distracted.
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You are deeply committed to supporting the sales process toward greater levels of production, maintaining uncommonly high standards of care and to growing your skills as a vital member of a highly effective team.
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What will you do?
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Build, implement, and manage all systems for client database management, information management and back-office support
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Maintain the books, assure collection of commissions, stick to the budget and generate financial reports
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Oversee contracts through closing day
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Create and maintain an operations manual
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Be the first point of contact for the best clients on the planet. Proactively and graciously field inquiries and complaints.
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Hire, train, consult, and model systematic ownership for administrative team members
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Essential duties and responsibilities
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System development, implementation, and management
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Information management
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Oversight of contracts through closing
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Customer/Vendor relations
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Communications/Interactions
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Business owner - daily
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Administrative Team (as appropriate to team structure) – daily
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Clients/Vendors – daily
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Preferred Knowledge/Skills
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Bookkeeping skills
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High school graduate
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1–3 years service experience
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1–3 years administrative experience
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Required Knowledge/Skills
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Positive attitude
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Great ability to focus
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Priority on doing things the right way
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Calm under pressure
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Learning based
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Strong written and verbal communication skills
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Exceptional organizational and project management abilities