Job Summary We are seeking a motivated and outgoing Administrative Assistant/Bookkeeper to join our team. This role combines administrative support with day-to-day bookkeeping responsibilities. The ideal candidate will have experience in office administration, be proficient in bookkeeping practices, and be comfortable working in a fast-paced environment. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.
Responsibilities
Answer incoming phone calls and route them to the appropriate person
Greet visitors
Write emails and memos and distribute them appropriately
Contribute to company reports
Maintain an organized filing system. Order office supplies
Develop, update, and maintain relevant office procedures
Input invoices and do basic bookkeeping on QuickBooks
Qualifications
High school diploma/GED required, Associate’s degree or administrative training is preferred
Previous experience as an Administrative Assistant or in a similar position
Familiarity with standard office equipment such as printers and fax machines
Excellent computer skills and knowledge of Microsoft Word, Outlook, Excel and QuickBooks
Highly organized with excellent time management skills and the ability to prioritize projects
Bi-lingual would be a plus
Numbers & Facts
Location
Kearny, NJ
Job Type
Full-time
Skills
Administrative Skillsunmatched
Billingunmatched
Bookkeepingunmatched
Calendar Managementunmatched
Communication Skillsunmatched
Computer Skillsunmatched
Establish Prioritiesunmatched
Fax Machinesunmatched
High School Diplomaunmatched
Intuit Quickbooksunmatched
Microsoft Excelunmatched
Microsoft Outlookunmatched
Microsoft Wordunmatched
Multilingualunmatched
Office Equipmentunmatched
Order Suppliesunmatched
Organizational Skillsunmatched
Plan Meetingsunmatched
Presentation/Verbal Skillsunmatched
Printersunmatched
Telephone Skillsunmatched
Time Managementunmatched
Writing Skillsunmatched
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