Administrative Assistant / Bookkeeping Assistant

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

• Answer incoming phone calls and greet visitors
• Assist staff with general office support tasks
• File, scan, photocopy, and organize office documents
• Prepare and post occasional notices
• Maintain organized office and digital filing systems
• Handle incoming and outgoing mail

• Collect and process rent payments
• Upload rent collections into RentVine property management software
• Upload vendor invoices to third-party accounting service
• Code invoices to appropriate accounts and properties
• Review accounting software to verify invoices have not already been paid or duplicated
• Contact vendors to confirm balances and resolve discrepancies
• Maintain accurate financial and invoice records
• Coordinate with off-site accounting/bookkeeping service
• Assist with QuickBooks Online records and invoice tracking as needed

• Assist with tenant and vendor communication
• Maintain tenant and vendor records
• Support general property management administrative functions
• Utilize CINC systems and property management software for daily operations

• Administrative office experience preferred
• Basic bookkeeping or accounting support experience preferred
• Experience with RentVine, QuickBooks Online, or similar accounting/property management software preferred
• Experience using CINC systems is a plus
• Strong attention to detail and organizational skills
• Ability to multitask and prioritize responsibilities
• Professional communication and customer service skills
• Proficiency in Microsoft Office and general computer systems

This franchise is independently owned and operated.  Your application will go directly to the local office and all hiring decisions will be made by the franchisee.  All inquiries about employment should be made directly to the franchisee/franchise location and not to the corporate office of Property Management Inc.