Administrative Assistant

Our world is transforming, and PTC is leading the way. Our software brings the physical and digital worlds together, enabling companies to improve operations, create better products, and empower people in all aspects of their business.

Our people make all the difference in our success. Today, we are a global team of nearly 7,000 and our main objective is to create opportunities for our team members to explore, learn, and grow - all while seeing their ideas come to life and celebrating the differences that make us who we are and the work we do possible.

Administrative Assistant

Location: Boston, MA - Hybrid

In this highly visible role, you will combine classic executive support with planning and execution responsibilities that help us run interconnected business functions across three leaders at VP+ level. You will work in a dynamic team environment, build effective working relationships cross-functionally and balance multiple tasks simultaneously. This is an ideal opportunity for a growth-oriented Executive Assistant or operations professional who wants to take their career to the next level.

Day-To-Day:

• Manage calendars for executive leaders: schedule internal and external meetings, prioritize time against strategic priorities, resolve conflicts quickly.
• Support preparation and logistics for onsite meetings, including coordinating meeting rooms, setting up presentations and technology, and arranging catering or other on-site needs.
• Support translating priorities into action by helping shape simple plans, timelines, and tracking methods.
• Gain exposure to how teams set and manage roadmaps, with opportunities to assist in tracking initiatives and surfacing risks, dependencies, or decision points.
• Plan and book domestic and international travel, including agendas, logistics, and briefing materials.
• Ensure expense reports and purchase orders are completed accurately, within budget limits.
• Support the annual and quarterly planning cycle (collecting inputs from team leads, consolidating plans, preparing planning meetings and materials).
• Support coordinating cross-functional initiatives (aligning stakeholders, scheduling check-ins, chasing deliverables, keeping everyone informed).

• Highly proactive self-starter who can take ownership of work, move quickly, and follow through with minimal direction.
• Strong judgment and prioritization skills, with the ability to focus on the most critical, high-impact work in a fast-paced environment.
• Professional, discreet, and trusted when handling sensitive information.
• Clear and adaptable communicator, comfortable engaging with a range of stakeholders and leadership styles.
• Organized and structured in approach, with a knack for bringing clarity and momentum to ambiguous situations.
• Proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel); familiarity with collaboration or project tools (e.g., Teams, Smartsheet, or similar) is a plus.

• Bachelor's Degree or 2 years of professional experience