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Administrative Assistant

The Hollister Group, Inc.

Boston, MA

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JOB DETAILS
SALARY
$75,000
LOCATION
Boston, MA
POSTED
30+ days ago
Administrative Assistant

Our client, a medical practice, is seeking an energetic and highly organized professional to serve as the Administrative Assistant to the Founder of the practice. This pivotal role offers a unique opportunity to support leadership in a fast-paced environment, directly contributing to initiatives that promote health equity and innovative care solutions. If you thrive in dynamic settings, excel at multitasking, and have a passion for making a meaningful impact, this is your chance to be part of a dedicated team making a difference in the community.

Compensation:

$75,000 - $85,000 annually, depending on experience and qualifications.

Applicantsmust be able to work 5 days onsite in Boston MA to be eligible for this position.


If you are interested and meet the qualifications below, please apply with your resume for more information!

Responsibilities:
  • Coordinating and preparing the Founder for meetings, including compiling relevant documents and participant background information.
  • Prioritizing and managing the Founder’s calendar, scheduling internal and external engagements with flexibility as needed.
  • Attending meetings to take notes and draft summaries or minutes for future reference.
  • Developing professional presentations and reports utilizing PowerPoint, Canva, and other tools.
  • Managing communication with the Board, including scheduling, minute-taking, and follow-up on actions.
  • Supporting the planning and logistics of company events, volunteer drives, and donor engagement activities.
  • Facilitating nonprofit partnership collaborations by coordinating donations and ongoing support initiatives.
  • Overseeing provider credentialing and maintaining related documentation and schedules.
  • Assisting with general office operations, including supply ordering, staff recognition activities, and event setup.
  • Contributing to special projects and additional duties as assigned by leadership.

Requirements:
  • A minimum of 2-5 years of administrative or executive assistant experience, with a Bachelor’s degree highly preferred.
  • Strong organizational capabilities, with an aptitude for managing multiple priorities in a fast-paced environment.
  • Excellent written and verbal communication skills, with superb attention to detail and grammar.
  • Proficiency in Microsoft Office Suite, Google G-Suite, and familiarity with Salesforce or similar CRM systems (training available).
  • Experience with social media platforms and content creation tools like Canva.
  • Ability to operate with discretion, integrity, and confidentiality.
  • Demonstrated flexibility, entrepreneurial spirit, and proactive problem-solving abilities.

Our Commitment to Inclusion & Belonging

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

#HGP
#LI-KM1

About the Company

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The Hollister Group, Inc.

The Hollister Group, Inc. is a women-owned staffing consultancy built around four core values - open communication, passion, integrity, and community. Hollister takes an unparalleled approach to partnering with clients and talent to support them in realizing their personal and business goals. Our over 30 years in business is a testament to the value and energy we place in delivering a consistent experience of excellence and in focusing on the long-term relationship rather than the short-term transaction. This inspires the approach to everything we do. Our Staffing division partners with companies to transform the recruiting process, supporting them to easily recruit, select, and hire the right-fit talent. We collaborate with talent as hands-on advocates, supporting them fully throughout the hiring process. Our goal is extraordinary and sustained success for both hiring companies and talent. Our Staffing clients experience transparent communication and unparalleled ongoing support. Our Cultures division helps organizations with people-centric leaders at the helm to develop effective teams, maximize individual contribution, and transform their work culture to allow for sustainable creativity and impact. Our Cultures clients experience uncommon systemic transformation.

COMPANY SIZE
50 to 99 employees
INDUSTRY
Staffing/Employment Agencies
EMPLOYEE BENEFITS
Paid Sick Days, Performance Bonus, Prescription Drug Coverage, Professional Development, 401K, Employee Referral Program, Flexible Spending Accounts, Employee Events, Retirement / Pension Plans, Work From Home, Game Rooms, Life Insurance
FOUNDED
1988
WEBSITE
https://hollistergroup.com

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