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Administrative Assistant

Axelon Services Corporation

Boston, MA

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JOB DETAILS
SKILLS
Administrative Skills, Calendar Management, Communication Skills, Data Analysis, Data Collection, Detail Oriented, Document Management, Logistics, Mail Processing, Meeting Minutes, Microsoft Access Database, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Presentation/Verbal Skills, Printing, Problem Solving Skills, Project/Program Management, Safety Systems, Safety Training, Trend Analysis, Writing Skills
LOCATION
Boston, MA
POSTED
8 days ago


Job Title: Administrative Assistant



Location: Boston, MA



Pay Rate: $30.65/hr, W 2



Duration: 5+ Month Contract

ONSITE

Summary:

  • Provide direct support to the Deputy Chief Safety Officer, Chief of Safety Management Systems, and other designated Safety Division staff at South Station and 185 Kneeland Street offices.


Responsibilities:

  • Assist with finalizing PowerPoint presentations, reports, and other materials.
  • Coordinate printing services and manage document signatures via DocuSign.
  • Draft agendas, itineraries, and other safety correspondence and documentation.
  • Schedule internal and external meetings and maintain departmental calendars.
  • Facilitate ordering, inventorying, and delivery of supplies and promotional safety materials.
  • Produce and distribute correspondence, meeting minutes, memos, and communications.
  • Support safety training and events, including logistics and staffing.
  • Assist with document management upgrades and transitions.
  • Serve as the main point of contact for greeting visitors.
  • Complete projects and special assignments as requested by senior staff.


Requirements: NEEDS TO BE ON RESUME IN WORK HISTORY

  • Experience coordinating calendars using Outlook/Teams and scheduling meetings.
  • Excellent written and oral communication skills with strong attention to detail.
  • High level of organization, problem-solving, and planning skills.
  • Proficiency in Microsoft Word, PowerPoint, Access, and Project Manager.


Preferred Skills:

  • Advanced level skills in Excel for data collection, analysis, trending, and reporting.

About the Company

A

Axelon Services Corporation

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