Position Summary:
The Administrative Assistant is responsible for all school registrar duties, including requesting and receiving
student records, tracking immunizations, and maintaining annual report cards and behavior reports. This role
also includes filing; preparing honor roll lists, character awards, and diplomas; coordinating school
photographers and the yearbook; and covering front desk responsibilities, such as answering calls, providing
basic first aid care to students, and facilitating student phone calls home. He/she must support and implement
the GHCC Theological Vision for Ministry and possess strong organizational, communication, and detail-
oriented skills.
Essential Duties and Responsibilities:
• Request records from previous schools for prospective students.
• Send outgoing student record requests.
• Ensure all student immunization records are current and up to date.
• Send communications regarding student immunization needs.
• File the annual immunization report with the state of of California.
• Maintain accurate student records, including standardized testing results, final report cards, behavior
reports, and tardy/absence letters filed annually in individual student records.
• Prepare honor roll certificates and coordinate a secondary accuracy review with a coworker.
• Prepare character awards and coordinate a secondary accuracy review with a coworker.
• Prepare diplomas and coordinate a secondary accuracy review with a coworker.
• Design and oversee the creation of the school yearbook, including layout, content organization,
photography coordination, and final publication preparation, with submission completed by April each
year.
• Coordinate photographers for school photos and collect images for yearbook use.
• Provide coverage for office and front desk responsibilities during the Director of Community Relations'
daily lunch breaks.
• Answer and direct phone calls as needed.
• Assist students with contacting parents/guardians when ill or injured.
Position Title Availability Hours
Administrative Assistant Mon-Thur 8:30am-1:30pm 20 hours/week
Supervisor Position Title Length of Work Year Location
Vice Principal 260 Days (School year & Summer
hours as needed) School• Provide basic first aid care to students and assess illnesses or injuries as needed.
• Provide administrative office support as needed.
Other:
• Shall maintain regular church attendance at Golden Hills Community Church (GHCC member
preferred).
• Maintain regular involvement in school and church activities and events.
• He/she will wholeheartedly agree with the GHCC Theological Vision for Ministry and the GHCS
Statement of Faith.
• Other duties as assigned by the Vice Principal.
Requirements:
• Physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this position. Reasonable accommodations may be
made to enable individuals with disabilities to perform the functions. While performing the duties of
this position, the employee is regularly required to talk or hear. The employee frequently is required to
use hands or fingers, and handle or feel objects, tools, or controls. The employee is occasionally
required to stand; walk; sit, and reach with hands and arms. The employee must occasionally lift and/
or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance
vision, and the ability to adjust focus. The noise level in the work environment is usually low to
moderate.
Conclusion:
• All personnel of Golden Hills Community Church are called to live their lives individually, familially, and
ecclesiastically in a manner that glorifies Christ and is pleasing to God.