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Administrative Assistant

RMG Staffing

Brickell, FL

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JOB DETAILS
SALARY
$20
SKILLS
Administrative Skills, Catering Services, Communication Skills, Conference Management, Customer Support/Service, Data Entry, Detail Oriented, Equipment Maintenance/Repair, Expense Reports, Expense Tracking, High School Diploma, Interpersonal Skills, Logistics, Mail Processing, Maintain Compliance, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multitasking, Office Equipment, Onboarding, Operational Support, Order Delivery, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Procedure Development, Property Management, Real Estate Development, Schedule Development, Spreadsheets, Telephone Skills, Travel Planning, Writing Skills
LOCATION
Brickell, FL
POSTED
Today
Receptionist & Administrative Assistant 

Position Overview
A leading real estate and housing development company is seeking a friendly, professional, and highly organized Receptionist & Administrative Assistant to join their growing corporate team. This role serves as the first point of contact for visitors, vendors, and callers while providing administrative and operational support to ensure the smooth day-to-day functioning of the office. This position reports directly to the Chief of Staff.

Position Details
  • Type: Temporary (with opportunity to convert to permanent)
  • Schedule: Monday – Friday, 9:00 AM – 5:00 PM
  • Parking: Provided
  • Pay Rate: $20.00 – $23.00 per hour, depending on experience

Key Responsibilities

Front Desk & Visitor Experience
  • Greet and welcome visitors, clients, vendors, and guests in a professional and courteous manner
  • Answer, screen, and direct incoming phone calls and general inquiries
  • Coordinate visitor access, parking validations, and building entry procedures
  • Manage conference room scheduling and assist with meeting setup and preparation

Administrative Support
  • Provide administrative support to the Chief of Staff and other departments as needed
  • Manage incoming and outgoing mail, packages, and courier deliveries
  • Prepare, scan, copy, file, and organize company documents and records
  • Assist with data entry, spreadsheets, and various administrative projects
  • Prepare, review, and submit expense reports ensuring accuracy and compliance

Office Operations
  • Maintain the appearance and functionality of the reception area, kitchen, and common spaces
  • Ensure office supplies and workplace essentials remain fully stocked
  • Coordinate maintenance requests for office equipment and appliances
  • Serve as a liaison with building management, vendors, and service providers
  • Assist with onboarding logistics for new employees

Team & Event Support
  • Assist with company meetings, training sessions, and employee events
  • Coordinate catering, meeting materials, and hospitality arrangements
  • Support travel arrangements and scheduling needs as assigned

Qualifications

  • High school diploma required; Associate's or Bachelor's degree preferred
  • Previous experience in a receptionist, administrative assistant, office coordinator, hospitality, or customer service role preferred
  • Strong verbal and written communication skills
  • Proficiency in Microsoft Office Suite including Outlook, Word, Excel, and Teams
  • Strong organizational skills with exceptional attention to detail
  • Ability to manage multiple priorities in a fast-paced environment
  • Professional demeanor with a customer-service-oriented mindset
  • High level of integrity with the ability to handle confidential information responsibly
  • Comfortable taking ownership of office operations and working independently with minimal supervision

About the Company

R

RMG Staffing

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