A leading real estate and housing development company is seeking a friendly, professional, and highly organized Receptionist & Administrative Assistant to join their growing corporate team. This role serves as the first point of contact for visitors, vendors, and callers while providing administrative and operational support to ensure the smooth day-to-day functioning of the office. This position reports directly to the Chief of Staff.
Position Details
Type: Temporary (with opportunity to convert to permanent)
Schedule: Monday – Friday, 9:00 AM – 5:00 PM
Parking: Provided
Pay Rate: $20.00 – $23.00 per hour, depending on experience
Key Responsibilities
Front Desk & Visitor Experience
Greet and welcome visitors, clients, vendors, and guests in a professional and courteous manner
Answer, screen, and direct incoming phone calls and general inquiries
Coordinate visitor access, parking validations, and building entry procedures
Manage conference room scheduling and assist with meeting setup and preparation
Administrative Support
Provide administrative support to the Chief of Staff and other departments as needed
Manage incoming and outgoing mail, packages, and courier deliveries
Prepare, scan, copy, file, and organize company documents and records
Assist with data entry, spreadsheets, and various administrative projects
Prepare, review, and submit expense reports ensuring accuracy and compliance
Office Operations
Maintain the appearance and functionality of the reception area, kitchen, and common spaces
Ensure office supplies and workplace essentials remain fully stocked
Coordinate maintenance requests for office equipment and appliances
Serve as a liaison with building management, vendors, and service providers
Assist with onboarding logistics for new employees
Team & Event Support
Assist with company meetings, training sessions, and employee events
Coordinate catering, meeting materials, and hospitality arrangements
Support travel arrangements and scheduling needs as assigned
Qualifications
High school diploma required; Associate's or Bachelor's degree preferred
Previous experience in a receptionist, administrative assistant, office coordinator, hospitality, or customer service role preferred
Strong verbal and written communication skills
Proficiency in Microsoft Office Suite including Outlook, Word, Excel, and Teams
Strong organizational skills with exceptional attention to detail
Ability to manage multiple priorities in a fast-paced environment
Professional demeanor with a customer-service-oriented mindset
High level of integrity with the ability to handle confidential information responsibly
Comfortable taking ownership of office operations and working independently with minimal supervision
Numbers & Facts
Location
Brickell, FL
Salary
$20
Skills
Administrative Skillsunmatched
Catering Servicesunmatched
Communication Skillsunmatched
Conference Managementunmatched
Customer Support/Serviceunmatched
Data Entryunmatched
Detail Orientedunmatched
Equipment Maintenance/Repairunmatched
Expense Reportsunmatched
Expense Trackingunmatched
High School Diplomaunmatched
Interpersonal Skillsunmatched
Logisticsunmatched
Mail Processingunmatched
Maintain Complianceunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft Wordunmatched
Multitaskingunmatched
Office Equipmentunmatched
Onboardingunmatched
Operational Supportunmatched
Order Deliveryunmatched
Organizational Skillsunmatched
Plan Meetingsunmatched
Presentation/Verbal Skillsunmatched
Procedure Developmentunmatched
Property Managementunmatched
Real Estate Developmentunmatched
Schedule Developmentunmatched
Spreadsheetsunmatched
Telephone Skillsunmatched
Travel Planningunmatched
Writing Skillsunmatched
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