Administrative Assistant

Our client in Villanova is looking for an Administrative Assistant to join their team. This is a Direct Hire, onsite position that offers an excellent salary up to 58k and awesome benefits including very generous PTO/Retirement and much, much more!

Hours are 8-4.

Responsibilities Include:

Manage calendars, schedules, databases, filing systems
Serve as a primary point of contact with professionalism, warmth, and confidentiality
Coordinate meetings and events
Prepare documents, reports, and communications, maintain records, and support data tracking while ensuring confidentiality and data integrity
Support daily office operations by prioritizing needs, managing workflow, and ensuring efficient follow-through across tasks
Collaborate across divisions and build strong relationships within the organization
Proactively support leadership in a fast-paced environment and anticipate office needs

Skills and Qualifications:

Bachelor's degree with a minimum of 3 years of office experience
Pleasant, approachable demeanor with strong interpersonal and customer service skills and clear communication across diverse constituents
Strong organizational skills with ability to manage multiple priorities, meet deadlines, and maintain accuracy
High level of professionalism, discretion, and confidentiality
Strong attention to detail and problem-solving ability
Reliable and accountable with a strong work ethic and consistent follow-through
Kind, patient, and maintains a healthy sense of humor
Flexible and adaptable in a dynamic, fast-paced setting
Proficiency in Microsoft Office and Google Workspace, including mail merge and document management