Job Title: Administrative Assistant Location: Buffalo, NY
Type: Full-Time / State Agency
Schedule: MondayFriday, 8-hour days (37.5 hours/week) Position Summary Penda Aiken inc. is a staffing firm located in Brooklyn New York. Our client is a New York State Agency and is seeking a highly organized, meticulous Administrative Assistant to join their team. This position requires an individual who thrives in an analytical, deadline-driven environment, handling specialized case monitoring and sensitive legal and records-tracking databases. Primary Responsibilities
Database Management: Create and maintain internal databases to track specialized agency metrics, ensuring high data accuracy and clean records management.
Discovery Formatting & Research: Conduct discovery research, execute document requests, and utilize electronic database systems to accurately date-stamp and format legal/operational discovery materials.
Case Settlement Tracking: Monitor and manage the case settlement review workflow, providing critical updates on a strict daily-to-weekly basis.
Compliance & Specialty Lists: Continuously maintain and audit a high-priority terminated and convicted assailant list to ensure organizational compliance and security tracking.
Minimum Qualifications
Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and strong baseline experience working within data systems and electronic databases.
Work Management: Demonstrated ability to multitask, organize, and prioritize high-volume workloads efficiently.
Autonomy: Proven ability to set daily priorities, solve problems, and independently manage tight organizational deadlines.
Numbers & Facts
Location
Buffalo, NY
Salary
$22
Skills
Administrative Skillsunmatched
Analysis Skillsunmatched
Data Cleaningunmatched
Data Qualityunmatched
Database Administrationunmatched
Database Technologyunmatched
Establish Prioritiesunmatched
Legalunmatched
Maintain Complianceunmatched
Metricsunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft Wordunmatched
Monitor Regulationsunmatched
Multitaskingunmatched
Organizational Development/Managementunmatched
Organizational Skillsunmatched
Problem Solving Skillsunmatched
Records Managementunmatched
Research Skillsunmatched
Security Complianceunmatched
Security Monitoringunmatched
Time Managementunmatched
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