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Administrative Assistant

Penda Aiken, Inc

Buffalo, NY

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JOB DETAILS
SALARY
$22
SKILLS
Administrative Skills, Analysis Skills, Data Cleaning, Data Quality, Database Administration, Database Technology, Establish Priorities, Legal, Maintain Compliance, Metrics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Monitor Regulations, Multitasking, Organizational Development/Management, Organizational Skills, Problem Solving Skills, Records Management, Research Skills, Security Compliance, Security Monitoring, Time Management
LOCATION
Buffalo, NY
POSTED
2 days ago
Job Title: Administrative Assistant
Location: Buffalo, NY

Type: Full-Time / State Agency

Schedule: Monday–Friday, 8-hour days (37.5 hours/week)
Position Summary
Penda Aiken inc. is a staffing firm located in Brooklyn New York. Our client is a New York State Agency and is seeking a highly organized, meticulous Administrative Assistant to join their team. This position requires an individual who thrives in an analytical, deadline-driven environment, handling specialized case monitoring and sensitive legal and records-tracking databases.
Primary Responsibilities

  • Database Management: Create and maintain internal databases to track specialized agency metrics, ensuring high data accuracy and clean records management.

  • Discovery Formatting & Research: Conduct discovery research, execute document requests, and utilize electronic database systems to accurately date-stamp and format legal/operational discovery materials.

  • Case Settlement Tracking: Monitor and manage the case settlement review workflow, providing critical updates on a strict daily-to-weekly basis.

  • Compliance & Specialty Lists: Continuously maintain and audit a high-priority terminated and convicted assailant list to ensure organizational compliance and security tracking.
Minimum Qualifications

  • Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and strong baseline experience working within data systems and electronic databases.

  • Work Management: Demonstrated ability to multitask, organize, and prioritize high-volume workloads efficiently.

  • Autonomy: Proven ability to set daily priorities, solve problems, and independently manage tight organizational deadlines.

About the Company

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Penda Aiken, Inc

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