Administrative Assistant (Business Development)

The Administrative Assistant, Business Development - Contractor reports to the Senior Vice President of Business Development. This role provides administrative and logistical support to multiple sub-departments in the Business Development team, ensuring efficient coordination of meetings, projects, and day-to-day operations.

Responsibilities:

• Coordinate and schedule meetings for multiple sub-departments within the Business Development team
• Assist with meeting logistics for in-person, virtual, and hybrid meetings (room reservations, video conferencing setup, catering, and materials) at both client's Bellevue location and Everett location(s)
• Assist in the preparation and distribution of meeting agendas, presentations, and supporting documents in advance
• Assist with tracking action items, follow-ups, and deadlines resulting from meetings
• Serve as a central administrative point of contact for all supported sub-departments
• Assist with administrative support including data entry, document preparation, filing, and records management.
• Coordinate with the Meeting and Events Coordinator to facilitate planning for and execution of required technology, hospitality, and space/logistics for meetings.
• Assist with cross-departmental communication and information sharing.
• Assist with ad hoc administrative tasks as assigned

Key Qualifications and Skills:

• Associates Degree in business or communications, business administration, or a related field with 4 years minimum of experience OR a Bachelor's degree in business or communications, business administration, or a related field with 3 years of experience.
• Years of experience must be in Administrative Support, Project Coordination, including experience working in business development, commercial support, and/or project coordination.
• Highly organized and detail-oriented; high degree of accuracy.
• Ability to work under tight deadlines and self-prioritize work.
• Adaptable and comfortable operating in a fast-paced environment
• Proficiency with Microsoft Office Suite (Excel, PowerPoint, Word).
• Strong understanding of the sensitive nature of working in the executive office and have good judgement, problem solving skills and maintain the highest levels of confidentiality and integrity.
• Ability to report and track deliverables to manager on a regular and consistent basis.
• Must project a positive, collaborative, professional demeanor at all times.
• Must have excellent written communications, interpersonal skills, and the ability to interact positively with all levels within the organization including senior executives, trustees, donors, and peers.
• Team player who can assess when to act autonomously and when to coordinate with others or seek leadership input.
• The successful candidate will possess a high degree of trust and integrity, communicate openly and display respect and a desire to foster teamwork.