Administrative Assistant
Beacon Hill Staffing Group
Cambridge, MA
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JOB DETAILS
SALARY
$28–$30 Per Hour
JOB TYPE
Full-time, Employee
SKILLS
Academic Research, Administrative Skills, Adobe Acrobat, Biology, Budgeting, Calendar Management, Communication Skills, Continuous Improvement, Detail Oriented, Documentation, Event Management, Fortune 500 Customers, Funding, Grant Administration/Management, Grant Awards, Grant Writing, Interpersonal Skills, Legal, Maintain Compliance, Manage Agenda, Microsoft Excel, Microsoft Word, Multitasking, Nonprofit, Organizational Skills, Plan Meetings, Project Tracking, Proposal Development, Reconciliation, Regulations, Research Administration, Research Grants, Team Player, Time Management
LOCATION
Cambridge, MA
POSTED
13 days ago
Our client, a nonprofit research organization, is seeking an Administrative Assistant to join its collaborative research administration team. This is a temporary-to-hire, hybrid role based in Cambridge with Mondays required onsite. The position has hours 9:00 AM-5:00 PM and it is compensating up to $30 per hour. Qualified and interested candidates are encouraged to apply today for immediate consideration.
Key Responsibilities
- Support post-award grant administration, including report preparation, compliance tracking, and project deliverables
- Coordinate meetings and events; manage invitations, agendas, and communication with participants
- Assist with developing grant proposal materials such as budgets, bio sketches, and administrative content
- Monitor payments, vendor bids, and hiring paperwork for researchers and assistants
- Maintain communication with funding agencies and ensure accurate documentation for grants
- Contribute to web content highlighting grant-funded research and outcomes
Candidate Qualifications
- Bachelor's degree with experience in grant administration, research, academic, or related administrative roles
- Strong administrative background, including calendar management, scheduling, expense reconciliation, and liaison work
- Excellent organizational, communication, and interpersonal skills with strong attention to detail
- Ability to manage multiple priorities, meet deadlines, and work independently and collaboratively
- High level of discretion and experience handling confidential information
- Proficiency with databases and office tools, including Google Sheets, Excel, Word, and Adobe Acrobat
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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Beacon Hill Staffing Group
INDUSTRY
Other/Not Classified