Administrative Assistant - Catering Sales

The Catering Administrative Assistant provides crucial office and operational support, handling client communication (phones, emails, inquiries), managing event details (scheduling staff/meetings, updating BEOs/contracts), processing financial tasks (invoices, purchase orders, billing), maintaining records (filing, databases), and assisting with inventory and reporting, all to ensure smooth catering event execution from planning to completion. Key skills include strong organization, communication, attention to detail, time management, and customer service.

Key Responsibilities

• Client & Communication: Answer phones, respond to inquiries, manage correspondence, and coordinate with clients and internal teams.
• Event Coordination: Update Banquet Event Orders (BEOs), create event schedules, book staff, coordinate logistics, and assist with timelines.
• Financial & Clerical: Process invoices, provide receipts to accounting dept.
• Office Management: Maintain filing systems, manage databases, order supplies, and handle general office duties.

Essential Skills & Qualifications

• Organizational Skills: Time management, attention to detail, strong filing/database management.
• Communication: Excellent verbal and written skills for interacting with clients, staff, and management.
• Customer Service: Friendly, approachable, and solution-oriented demeanor.
• Technical Proficiency: Competence with office software (Google Suite, MS Office). Familiarity with Staffmate and TPP software a PLUS.
• Problem-Solving: Ability to resolve issues and adapt to a fast-paced environment

Typical Duties & Tasks

• Creating and distributing event documents (memos, proposals, BEOs).
• Updating event calendars and appointment schedules.
• Tracking and managing catering supplies and inventory.
• Assisting with staff scheduling and training.
• Handling incoming/outgoing mail.

What we offer:

Flexible schedule within business hours

Experienced based compensation

Hands on training

Daily meals!