Administrative Assistant- Central Maintanence

• Oversee and document car maintenance activities.
• Assist with data collection for quality improvement initiatives.
• Manage bills, purchases, expenses, and order supplies/equipment.
• Maintain service logs, billing logs, and audit-ready documentation.
• Process and manage personnel files.
• Keep/organize/order supply room, inventories
• Handle general office tasks: maintenance work request and orders, filing, phones, database maintenance, data base buildings, copying, faxing..
• Provide administrative support to department leadership, including scheduling, calendar management, meeting notes, and preparation of materials.
• Organize and maintain accurate internal and external reports.
• Process invoices, department expense reports, credit card statements, and budget-related documents.
• Process employee timesheets.
• Review documents for accuracy and compliance with agency policies.
• Serve as a liaison with internal teams, external partners, government officials, vendors.
• Maintain professional and respectful communication within the organization.
• Perform additional duties as assigned.

• High School Diploma or GED required.
• Minimum 1 year of secretarial experience; 1–4 years administrative or office management
• Ability to pass required background and health clearances.
• Excellent organizational, written, and verbal communication skills.
• Strong interpersonal skills and cultural sensitivity.
• Proficiency in Microsoft Word, Excel, Outlook, and general computer applications.
• Ability to multitask, work independently, and adapt to a fast-paced environment.
• Strong attention to detail and ability to maintain confidentiality.
• Team-oriented mindset and ability to collaborate with diverse staff and stakeholders.

The hourly rate for this position is $21