Administrative Assistant & Chapel Coordinator

Administrative Assistant & Chapel Coordinator

Salary

See Position Description

Location

Bourbonnais

Job Type

Full-Time Staff

Division

Student Development

Department

Spiritual Development

Opening Date

07/09/2026

• Description
• Benefits

Position Summary

As a Christian university, Olivet Nazarene University exists to provide an education with a Christian purpose. We value diversity as a means to enrich and deepen the educational experience, both inside and outside the classroom and online. We are committed to recruit and retain mission-aligned faculty and staff from diverse backgrounds. We strive to be a more inclusive community as we seek to understand and celebrate our unique experiences and perspectives.

The Administrative Assistant and Chapel Coordinator position is a regular full-time, 12-month position. This role is a direct report to the University Chaplain and serves as support for the Office of Spiritual Development while coordinating chapel services and other duties as assigned.

Essential Duties and Responsibilities

• Point of contact for Office of Spiritual Development (OSD).

• Creates a sense of belonging for the broader university community as well as outside guests who interact with the office.

• Support and provide administrative assistance for the OSD staff:

• Manage schedule of University Chaplain.

• Maintain expense receipts, supports credit card reconciliation and reporting, processes check/reimbursement requests, and tracks budget transfers.

• Manage room reservations, facilities work-orders, and catering requests.

• Coordinate Chapel:

• Speaker scheduling, correspondence, and contracts in conjunction with University Chaplain.

• Logistics: travel, housing, and any on-site logistics including hospitality.

• Media for chapel and campus digital signage, including Pro-Presenter.

• Prepare and host Green Room for Office of Spiritual Development events.

• Manage Chapel Attendance Program & Coordinate discipline with Dean of Discipline.

• Assign chapel seats.

• Manage chapel email correspondence.

• Handoff discipline to the Dean of Discipline.

• Provide financial assistance for Mission Trips in conjunction with the Shalom Project Director.

• Manage all communication from Office of Spiritual Development:

• Manage social media accounts with student worker.

• Coordinate calendar and communication with office staff.

• Manage OSD communication with campus; ie., revival promotion, social media, student ministries, discipleship groups, chapel, etc.

• Participate in all staff meetings.

• Point person for all OSD graphic design:

• Coordinate design work for Spiritual Development events using outside graphic design personnel i.e. Chapel, Chapel Calendar, etc.

• Coordinate with student worker design projects for student ministries, D-groups and social media promoting OSD and Shalom Project events.

• Supervise OSD student workers.

SUPERVISORY RESPONSIBILITIES

Student employees and volunteers.

Knowledge, Skills and Abilities Required

• A lifestyle in agreement with the ONU Statement of Mission, Faith, and Lifestyle Covenant.
• Communicate effectively and courteously with others, including employees, students and the public, in a spirit of teamwork, respect and customer service.
• Demonstrate awareness, respect and appreciation for diversity of culture, background, race, sex, political views, expressions of faith, etc. and works well with a variety of people.
• By actions, words and lifestyle, be a Christian role model to students, whether through casual contact or in a formal supervisory role.
• Good verbal and written communication skills and concern for people.
• Ability to collaborate cross-departmentally and with the office staff.
• Proficient in office administration with multiple staff, student workers, and support staff.
• Computer literate - Familiar with Microsoft Office, Pro-Presenter, Astra, etc. Training for all programs is provided.
• Ability to maintain confidentiality.

Additional Information

EDUCATION

Bachelor's degree preferred.

WORK ENVIRONMENT

Work from an office located on the balcony level of Ludwig Center. 12-month, non-exempt, fill-time staff position.

SUPPLEMENTAL INFORMATION

The salary for this position is $16.00 per hour. Additional considerations may be made for relevant experience and educational background.

Only candidates who submit all required documents will be considered: resume, cover letter, statement of faith, application questions. Applications will be accepted until position is filled.

Olivet Nazarene University offers:

• Comprehensive medical, vision, and dental insurance.
• Employer retirement contribution begins on first day of full-time employment and is 100 percent vested at that time.
• Additional auxiliary coverage such as life insurance, disability insurance and AD&D insurance.
• Generous paid time off, including vacation, sick, personal, and bereavement leave and 18 days for the observance of holidays.
• Tuition remission granted to employee, spouse, and dependent children for education within Olivet's distinguished academic programs.
• Access to an active campus life with a top-notch fitness center, enriching musical performances, competitive athletic competitions, and introduction to the sciences at our Stickler Planetarium.

To learn more, see our benefits summary here.

Employer Olivet Nazarene University (IL)

Address 1 University Ave

Bourbonnais, Illinois, 60914

Phone 815-939-5240

Website https://www.olivet.edu/about/employment/