Administrative Assistant
Beacon Hill Staffing Group, LLC
Chicago, IL
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JOB DETAILS
SALARY
$60,000–$65,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Accounts Payable, Administrative Skills, Attorney, Billing, Billing Software, Biology, Communication Skills, Continuous Improvement, Fortune 500 Customers, Intuit Quickbooks, Inventory Management, Legal, Legal Support Skills, Microsoft Excel, Order Supplies, Problem Solving Skills, Professional Services, Regulations, Team Player
LOCATION
Chicago, IL
POSTED
Today
A well-established, boutique law firm in downtown Chicago is seeking an Administrative Assistant to join their close-knit team. This firm is known for its stability, collaborative culture, and strong work-life balance. This is a great opportunity for someone who enjoys a varied role, is comfortable taking initiative, and thrives in a small professional services environment.
Key Responsibilities
- Provide general administrative and legal support across the office as needs arise
- Assist with billing and invoicing (beyond basic time entry); learn and manage the firm's billing system
- Heavy Excel usage for reporting, tracking, and administrative support
- Support day-to-day office operations including ordering supplies and inventory management
- Assist with accounts payable/financial tasks (QuickBooks or similar exposure is a plus)
- Act as backup support to other team members when needed
- Learn new processes quickly and proactively problem-solve
Qualifications
- 1-3+ years of experience in a law firm or professional services environment
- Strong Excel skills required
- Prior experience within a billing software required
- Experience with QuickBooks, Timeslips, or similar systems is a plus
- Strong communication skills and the ability to take clear notes and confirm expectations
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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