Administrative Assistant

Administrative Assistant

We are seeking a focused, high-energy Administrative Assistant to join our production team. This isn't your typical "answer the phones" admin role—this position is the backbone of our data management. You will be responsible for translating high volumes of production activity into organized, actionable data.

If you find a zen-like satisfaction in a perfectly organized spreadsheet and possess an eagle eye for typos, you'll fit right in. This role starts as a temporary contract, but for a high-performer who proves their value, we are looking to transition this into a permanent, long-term position.

Key Responsibilities

• Heavy Data Entry: Accurately input daily production logs, inventory counts, and shipping manifests into our primary databases.
• Excel Management: Maintain and update complex spreadsheets, ensuring all formulas and data sets remain intact and accurate.
• System Maintenance: Navigate and update internal ERP/production systems (training provided, but tech-fluency is required).
• Quality Control: Audit entered data against physical records to ensure 100% accuracy—errors in our industry can lead to significant production delays.
• General Support: Assist the production management team with filing, report generation, and basic clerical tasks as needed.

What You Bring to the Table

• The "Accuracy Gene": You catch the mistakes that others miss. You take pride in "getting it right the first time."
• Excel Proficiency: You are comfortable with VLOOKUPs, pivot tables, and data formatting. You don't just enter data; you understand how it flows.
• Tech Savvy: Previous experience with ERP software or specialized industry systems is a significant plus. You learn new software quickly.
• Production Mindset: You aren't afraid of a fast-paced environment. You understand that the office supports the floor, and you can keep up with the rhythm of a busy plant.
• Reliability: You are a professional who understands that being on time (8:00 AM sharp) is essential for the team's daily success.

Requirements

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum 2 years of experience in a data-heavy administrative role.
• Advanced typing speed (WPM) with high 10-key accuracy.
• Ability to sit for extended periods focusing on digital data.

Compensation / Pay Rate (Up to): $20.00 - $25.00