If you enjoy working in a collaborative environment where your work makes a meaningful impact, we encourage you to apply.
The Administrative Assistant provides administrative and clerical support to executive leadership, program management, and office operations. This individual serves as the first point of contact for visitors, employees, applicants, vendors, and individuals receiving services while maintaining professionalism, confidentiality, and excellent customer service.
Welcome visitors, employees, applicants, vendors, and individuals served.
Answer and route incoming telephone calls.
Maintain office organization and professional appearance.
Prepare, copy, scan, fax, and distribute documents.
Monitor and replenish office supplies.
Perform business-related errands as needed.
Support executive leadership and management with administrative projects.
Maintain and update medical appointment tracking databases.
Coordinate with Program Coordinators and House Managers regarding appointments and documentation.
Assist with recruitment activities, including posting open positions.
Guide applicants through the hiring process.
Coordinate interviews with hiring managers.
Conduct new hire orientation.
Maintain confidential personnel files.
Track employee training requirements and compliance.
Register employees for required trainings.
Coordinate external training sessions, including Mandt and other required certifications.
Assist employees with timekeeping questions.
Support employee scheduling functions.
File monthly program documentation.
Maintain organized office records.
Assist staff with the organization's electronic health record system (CIMS).
Perform other duties as assigned to support agency operations.
Applicants should possess:
High school diploma or GED required.
Minimum one (1) year of administrative experience preferred.
Minimum one (1) year of experience working with individuals with intellectual and developmental disabilities (IDD) preferred.
Valid driver's license with an acceptable driving record.
Strong organizational and time-management skills.
Ability to maintain confidentiality and exercise sound judgment.
Excellent written and verbal communication skills.
Proficiency with Microsoft Word, Excel, Outlook, and other business software.
Ability to learn new software systems quickly.
Experience supporting Human Resources functions.
Experience with applicant tracking systems or HRIS platforms.
Experience working in healthcare, human services, or nonprofit organizations.
Experience using electronic health record systems.
Eligible employees may receive:
Competitive hourly compensation
Paid Vacation
Paid Sick Leave
Medical Insurance
Dental Insurance
Vision Insurance
Short-Term Disability Insurance
Long-Term Disability Insurance
401(k) Retirement Plan
Company-issued phone (position dependent
Professional development and training opportunities
Benefits are subject to eligibility requirements and plan terms.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position.
The employee may regularly:
Sit, stand, walk, bend, and reach.
Lift or move up to 25 pounds.
Operate standard office equipment.
Use a computer for extended periods.
Occasional local travel may be required.
Employment is contingent upon successful completion of applicable pre-employment requirements, which may include:
Criminal background check
Employment verification
Reference verification
Motor vehicle record review (where applicable)
Verification of eligibility to work in the United States
Inspired Options, Inc. is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, creed, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected under applicable federal, Maryland, or local law