Administrative Assistant - Commercial Contractor

Job Title: Administrative Assistant - Commercial Contractor
Location: Florham Park, New Jersey
Type: Contract (6 months with potential for extension)
Compensation: $30/hr - $32/hr
Work Model: Hybrid – onsite and remote
Hours: 40.0 hours per week

Join a dynamic team supporting the growth of a leading commercial contractor in a pivotal administrative role. This hybrid position offers the opportunity to streamline operations, coordinate impactful projects, and work alongside senior leadership in a collaborative environment. If you thrive in fast-paced settings and excel at organization, this is an excellent opportunity to showcase your skills and contribute to major initiatives.

Responsibilities

• Provide administrative support to the Commercial department, including calendar management and scheduling of appointments/meetings.
• Coordinate meeting logistics such as conference room reservations, meeting technology, and catering.
• Assist with the development of internal/external communications and produce presentations.
• Support corporate and department initiatives.
• Coordinate extensive travel itineraries for team members (both domestic and international) utilizing travel management software.
• Process expense reports and reconcile corporate card billing statements.
• Create purchase orders and process invoices for payment.
• Manage contracting processes, including routing and approval of MSA’s, SOW, CDA, etc.
• Greet and interact with incoming guests, escort them to conference rooms, etc.

Requirements

• Bachelor’s degree preferred, but applicable experience may suffice.
• Administrative experience supporting upper management and their direct reports is preferred.
• High proficiency with Microsoft Office Suite (Office, Word, Excel, PowerPoint, Adobe).
• Excellent verbal and written communication skills.
• Demonstrate a high degree of confidentiality with sensitive information.

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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Ref: #568-Clinical