Administrative Assistant, Construction Equipment Operations

POSITION SUMMARY

Provides administrative support to one or more individuals in the Loan Services department.

ESSENTIAL REQUIREMENTS

• Assures that assigned reports and / or projects are completed in a timely and efficient manner by compiling information and preparing it in final format.
• Coordinates the efficient operations of the department by maintaining confidential and general files, scheduling daily tasks, maintaining manuals, and performing necessary clerical duties relevant to the area.
• Provides optimum support to management through ongoing communication to assess / reassess priorities in order to meet deadlines.
• Prepares computer generated reports and information to department or division management as requested.
• Performs follow-up on all administrative details relevant for department efficiency.
• Performs a variety of administrative duties to assist in the smooth and efficient daily operations of the department.
• Request subordination and insurance coverage requests and follow-up for the same.
• Work with creditors and insurance companies to coordinate the resolution of language disputes.
• Manage the loan and lease payoff process including logging and status tracking, prepare documentation to effectuate the release of collateral.
• Manage Insurance follow up on loan and lease portfolio.
• Answer incoming phone calls from internal and external customers.
• Regular and predictable attendance is an essential requirement of the position.
• Responsible for the completion of all compliance training related to the position.
• Must understand all applicable laws and regulations that apply to the position and complies with the requirements.

NON-ESSENTIAL FUNCTIONS

• Performs all other duties as assigned.

EXPERIENCE/SKILLS

• Two (2) or more years of experience in an office environment preferred.
• Proficiency in MS Office software (Excel, Word) is essential.
• Good organizational skills.
• Analytical and problem solving skills with attention to detail.
• Able to prioritize workload and handle multiple competing tasks and demands.
• Ability to meet deadlines.
• Ability to handle multiple tasks in a fast-paced environment.
• Good written and verbal communication skills.

EDUCATION

High School Diploma/GED required.

TRAVEL REQUIREMENTS

Minimal or occasional travel for meetings, projects or training as needed.

EQUIPMENT

MS Office PC, fax, phone and standard office equipment.